Overview
Senior Administrative Assistant Jobs in Union City, CA at Southland Industries Inc.
Full Job Description
Job Description:
PEOPLE FIRST: BUILDING TALENT BY DESIGN
At Southland we aspire to build a workforce that’s as diverse as the people who occupy the buildings we design, build and maintain. Building talent by design, is our intentional approach to creating a truly safe, collaborative and inclusive work environment that fosters growth, empowers professional achievement and where people are treated with respect at all levels.
If you’re someone with a true passion for our industry, a life-long learner, with high accountability and a drive for results we’re looking for you! At Southland, we hire problem solvers that are focused on providing customer value through continuous improvement and will take ownership to create the best experiences that will have an impact wider than their own job. We thrive on creating a strong company and culture where you’ll feel engaged, challenged and valued.
If you’re ready for the next big step in your career and want a career full of fun and excitement and to be a part of a fast-paced growing company, thenJOINour team and become a part of an organization that valuesPEOPLE,SAFETY, INNOVATION, COLLABORATION, INTEGRITY, ACCOUNTABILITY & SUSTAINABILITY.
POSITION SUMMARY
Senior Administrative Assistant responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees. Previous experience in similar positions would be an advantage. A successful Senior Administrative Assistant should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.
The Senior Administrative Assistant should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation. This role will have Flexible onsite working hours M-F in Union City, CA.
What you’ll do:
Serve as the point person for office administrator duties including maintenance, mailing, supplies, equipment, errands
Greets and attends to clients and visitors
Schedule meetings, and lunch-and-learns
Organize and maintain the office layout
Maintains office supplies, snacks and beverage inventory including ordering
Maintain the office condition and arrange necessary repairs
Plan in-house or off-site activities, to include Internship Fairs, Training Workshops etc.
Communicate and organize office operations and procedures
Assist in the onboarding process for new hires and internships
Responsible for managing all administrative tasks for the internship program
Internship resume reviews and sourcing support
Support Operations Manager in various tasks such as project documentation management
Set up and Coordinate Project Management meetings
Phone system maintenance. Manages/resolves phone system issues and acts as liaison to our phone service carrier.
Prepare and process packages for UPS, FedEx, and GSO.
Maintains the copier in the supply room and ensures paper is loaded and assists with copier supply orders and technical help.
Manages and ensures conference rooms and reception area is clean, presentable and ready for use at all times.
Provides back-up assistance to the Administrative Assistant.
What you’ll need to be successful:
Proven …
Title: Senior Administrative Assistant
Company: Southland Industries Inc.
Location: Union City, CA
Category:
