Overview
Senior Administrative Assistant Jobs in Decatur, GA at Emory Healthcare
Job Details
Working Title: Legal Admin Assistant Senior
Job Class: Legal Administrative Assistant Senior
Agency: Attorney General’s Office
Job ID: 84311
Location: St. Paul
Telework Eligible: Yes, hybrid work environment
Full/Part Time: Full-Time
Regular/Temporary: Unlimited
Who May Apply: Open to all qualified job seekers
Date Posted: 02/21/2025
Closing Date: 03/10/2025
Hiring Agency/Seniority Unit: Attorney General’s Office
Division/Unit: Attorney Gen. / OMGroup2
Work Shift/Work Hours: Day Shift
Days of Work: Monday – Friday
Travel Required: No
Salary Range: $25.73 – $34.69 / hourly; $53,724 – $72,432 / annually
Classified Status: Unclassified – Confidential
Work Area: Town Square Tower
Designated in Connect 700 Program for Applicants with Disabilities: No
The work you’ll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Job Summary
The Office is seeking a Confidential Legal Administrative Assistant Senior to support the Solicitor General Section, specifically assigned to work with attorneys on confidential matters within the Employment, Tort, and Public Utilities Commission Division.
Under general supervision, the Legal Administrative Assistant Senior:
Performs legal administrative assistant work functions for assigned attorneys and paralegals.
Assess, assign, and re-assign workloads within the section and division with the office manager.
Serves as technical expert on word processing and other software used in work processes.
Provides technical advice and work guidance to other office support staff.
Responsible for training and mentoring with new legal administrative assistants and other office support staff as directed by your manager.
Work collaboratively with the other legal administrative assistant’s senior to maintain training documentation and resources for the support staff.
Legal Administrative Assistant Seniors should be familiar with the following types of legal documents: legal pleadings, briefs, appellate court notices and motions, memoranda of law, legislation, transcripts, delegation orders, correspondence, search warrants, complaints, memos, charts, service letters, and affidavits of service and more.
Qualifications
Minimum Qualifications
Completion of a legal secretary, legal administrative assistant, or related post-secondary training program or certification; OR two or more years’ experience as a legal secretary or legal administrative assistant.
Experience as a legal secretary that demonstrates the following ability to:
Assess daily workloads within assigned area of responsibility so that litigation or project deadlines are met by evaluating progress and making reassignments as needed.
Train new legal administrative assistant staff so that they are oriented to the workplace by providing instruction and technical advice on legal document production, court rules and practices, office policies and practices, use of software applications, and general office equipment.
Effectively communicate and work with a diverse clientele including staff attorneys, executives, managers, client agencies, court personnel, opposing counsel, the public, and co-workers.
Skill in:
Typing/Keyboarding sufficient to perform skilled typing tasks with speed and accuracy
Customer Service sufficient to provide courteous, effective & timely service to co-workers, other legal staff and clients/customers.
Ability to:
Use word processing software sufficient to type, format, edit and finalize legal documents and other written materials ensuring that they are properly formatted, grammatically correct and error-free
Use or readily learn to use database software to access, enter, edit/update, format, and print information in databases
Transcribe dictated materials from machine to written form accurately, efficiently and with correct grammar, punctuation & spelling while meeting strict court deadlines
Knowledge of:
Legal terminology sufficient to perform the job duties effectively
Preferred Qualifications
Five years’ experience as a legal secretary or legal administrative assistant
Prior leadership, lead work, or supervisory experience
Experience with software applications such as advanced Microsoft office suite products, Access, Excel, and Outlook email/calendar/scheduling; PowerPoint sufficient to train in usage and troubleshoot problems
Physical Requirements
Ability to move and transport such articles as files, laptop computer and resource materials weighing up to 20 pounds
Additional Requirements
It is our policy that all candidates submit to a background investigation prior to employment. This background check may consist of the following components:
SEMA4 Records Check (state employment records)
Criminal History Check
Employment Reference Check
Education/License Verification
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
Application Details
How to Apply
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email [email protected]. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about this position, contact Brooke Seekins at [email protected] or 651-300-7025.
Working together to improve the state we love.
What do Minnesota’s State employees have in common?
A sense of purpose in their work
Connection with their coworkers and communities
Opportunities for personal and professional growth
Benefits
As an employee, you’ll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
Paid vacation and sick leave
12 paid holidays each year
Low-cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Retirement plan that provides income when you retire
Employer paid life insurance to provide support for your family in the event of death
Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
Tax-free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social, and financial well-being
Support to help you reach your career goals:
Training, classes, and professional development
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
Employee Assistance Program (EAP) for work/life support:
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
APPLICANTS WITH DISABILITIES
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [email protected] and let us know the support you need.
Title: Senior Administrative Assistant
Company: Emory Healthcare
Location: Decatur, GA
