Overview
Senior Administrative Assistant – Burn/Trauma/Acute/Critical Care Surgery Jobs in Dallas, TX at UT Southwestern
Full Job Description
Why UT Southwestern?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. At UT Southwestern, we invest in you with opportunities for career growth and development that align with your future goals and help to provide security for you and your family. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more that are all available on the day you start work. UT Southwestern is honored to be a Veteran Friendly work environment that is home to approximately 800 veterans. We value your integrity, dedication, and the commitment you’ve made to our country. We’re proud to support your next mission. Ranked by Forbes as one of the Top 10 National Employers, we invite you to be a part of the UT Southwestern team where you’ll discover teamwork, professionalism, and consistent opportunities for growth.
Job Summary
UT Southwestern Medical Center is hiring for a Senior Administrative Assistant, Oral and Maxillofacial Surgery.
The Department of Surgery has an opening for a Senior Administrative Assistant I. This position will provide administrative support for faculty in Burn/Trauma/Acute/Critical Care Surgery.
This individual will be responsible for the day-to-day administrative duties including calendar management, credentialing, travel and accounts payable. To be successful, highly qualified candidates will be a self-starter, resourceful, and able to work well in a team environment.
Provide administrative support to 5-6 faculty members of Division of Burn/Trauma/Acute/Critical Care Surgery by the following duties: coordinate meetings and travel arrangements for conference attendance, coordinates re-credentialing; maintaining, calendars, licensures. academic allotment tracking spreadsheet, society memberships and compliance to governing bodies. Submission of Travel and expense reimbursements, IDRs and Payment requests. Manage correspondences, order supplies, and Division Call schedules.
Experience and Education
High school graduation or GED and three (3) years related secretarial/administrative experience
May consider higher education completed in lieu of minimum requirements
Preferred Skills/Experience
Detail oriented
Organized
Strong verbal and written communication
Multi-tasker in fast-paced environment
Job Duties
Relieves supervisor of variety of administrative duties, which involve thorough understanding of functions, programs, and policies of organization; may coordinate day to day operations of office; makes recommendations for changes to procedures
Prepares or assists in preparation of grant applications, grant budgets, manuscripts, book chapters, etc.; ensures proper format, grammar, and completeness
Functions as liaison with other departments, including Human Resources, Telecommunications, Physical Plant, Purchasing, and Accounting; prepares on line and paper documents as needed
Completes and coordinates complex projects and reports as assigned by supervisor, which may require significant contact with other departments and outside organizations and use of various computer software applications
Composes and/or types letters, memorandums, and other non routine and moderately complex correspondence, which does not require attention of supervisor
Maintains sub-ledgers and ledgers for various accounts, including reviewing expenditures and encumb…
Title: Senior Administrative Assistant – Burn/Trauma/Acute/Critical Care Surgery
Company: UT Southwestern
Location: Dallas, TX
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