Overview
SENIOR ADMINISTRATIVE ASSISTANT – PERFORMANCE OPERATIONS Jobs in Mettawa, IL at AbbVie
The Fort Worth Club is seeking a responsible and friendly Administrative Assistant to perform a variety of administrative and clerical tasks to support the Membership, Marketing and Catering Departments. Duties of the Membership and Event Sales Administrative Assistant include providing support to our Directors and Managers in each of the respective departments, while assisting with general office needs and processes.
The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like MS Excel and office equipment. If you also have previous experience as a secretary or executive administrative assistant and familiarity within the Club or hospitality industry, we’d like to meet you!
40 hours/week
Monday-Friday 8:30-5:00pm
Responsibilities
Communication & Inquiries:
Answer and direct phone calls for the Membership, Catering, and Marketing departments.
Take information for catering event inquiries and distribute it to the catering team.
Answer basic questions about membership application processes and requirements.
Manage email inboxes and correspondence for Membership and Catering inquiries.
Administrative & Clerical Support:
Perform administrative tasks for the Membership department, including member account changes, new member profile creation, and proper database documentation.
Manage member accounts and end-of-month changes.
Schedule tours and site visits for the catering and membership departments, and manage Director calendars.
Create and maintain filing systems, both electronic and physical.
Perform general administrative duties including, but not limited to: photocopying, distributing meeting minutes, managing RSVPs and event guarantees, and ordering office supplies.
Catering & Marketing Support:
Create all catering printed products, including but not limited to event menus, tasting menus, table numbers, and signage.
Assist in daily Catering event packet distribution and end-of-day processes, including daily event signage.
Assist in Catering event billing and invoicing processes.
Assist in the printing and distribution of various Club marketing materials and menus.
Requirements and Skills
Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant.
Knowledge of office management systems and procedures.
Working knowledge of office equipment, such as printers and fax machines.
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
Excellent time management skills and the ability to prioritize work.
Exceptional attention to detail and problem-solving skills.
Excellent written and verbal communication skills.
Strong organizational skills with the ability to multi-task.
High School diploma; additional qualification as an Administrative Assistant or Secretary is a plus.
Job Type: Full-time
Pay: $22.00 – $24.00 per hour
Benefits:
401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Life insurance
Paid time off
Parental leave
Retirement plan
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
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Title: SENIOR ADMINISTRATIVE ASSISTANT – PERFORMANCE OPERATIONS
Company: AbbVie
Location: Mettawa, IL
