Overview
Senior Administrative Assistant, Program Extremism Jobs in Washington, USA at George Washington University
Position: Senior Administrative Assistant, Program on Extremism
The Program on Extremism at the George Washington University conducts research, training, and policy development to examine the root causes of extremism, its impact on global security, and strategies to prevent radicalization. Its four core focus areas are Islamism, Global Jihadism, Antisemitism, and Domestic Extremism. This role is responsible for managing financial administrative tasks, coordinating with domestic and international vendors and contractors, processing personnel reimbursements, and overseeing general office operations to ensure smooth and efficient business functioning.
- Performs other related duties as assigned
Responsibilities
- Financial & Contract Administration
- Process and track contract payments accurately and in a timely manner
- Coordinate payments for both domestic and international vendors and contractors
- Monitor payment schedules and follow up on outstanding invoices
- Coordinate with accounting and leadership regarding approvals and compliance requirements
- Vendor & Contractor Management
- Complete and submit vendor and contractor registration forms (domestic and international)
- Maintain up-to-date vendor and contractor records, including tax and compliance documentation
- Serve as the administrative point of contact for vendor and contractor inquiries
- Ensure proper documentation for onboarding and payment processing
- Personnel Expense Reimbursement
- Review, verify, and process employee expense reimbursement requests
- Maintain accurate expense records and supporting documentation
- Meeting & Event Coordination
- Book meeting rooms and event spaces (internal and external venues as needed)
- Coordinate scheduling logistics for meetings and small events
- Arrange required materials, supplies, and equipment
- Liaise with venues and service providers regarding availability, setup, and invoicing
- Office Operations & Supplies
- Monitor and manage office supply inventory
- Support day-to-day operational needs to ensure an efficient office environment
- Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Qualifications
Minimum Qualifications: Qualified candidates will hold a high school diploma/GED plus 3 years of relevant professional experience, or a Bachelor’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Preferred Qualifications:
- Proficiency in utilizing Microsoft Office, Adobe Acrobat, Google Workspace, and similar operating systems
- Ability to be agile, skilled in prioritizing multiple assignments, and applying project management skills to meet deadlines
- Ability to coordinate and organize conferences, symposia, meetings, and other special events
- Ability to interact with faculty, students, and staff in a team environment
- Ability to communicate both orally and in writing to a diverse audience
- Skilled in utilizing tact and discretion in sensitive matters
- Previous experience in office management, administrative support, bookkeeping, or financial coordination
- Strong organizational and time management skills
- High attention to detail and accuracy
- Ability to work independently and manage multiple priorities
- Strong communication skills
Hiring details
- GW Staff Approach to Pay:
How is pay for new employees determined at GW?
Job Details
- Campus
Location:
Foggy Bottom, Washington, D.C.
- College/School/Department:
Office Vice President of Research (OVPR) - Family:
Administration - Sub-Family:
Administrative / Operations - Stream:
Service and Support - Full-Time/Part-Time:
Part-Time - Work Schedule:
Monday – Friday; 8 a.m.
– 12 p.m.
- Onsite Requirement:
Yes - Employee Onsite Status:
Hybrid - Telework:
Yes - Required Background Check:
Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search - Special Instructions to Applicants:
Employer will not sponsor for employment Visa status - Internal Applicants Only?:
No - Background Screening:
Successful Completion of a Background Screening will be required as a condition of hire. - EEO Statement:
The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
Benefits
GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time…
Title: Senior Administrative Assistant, Program Extremism
Company: George Washington University
Location: Washington, USA
Category:
