Overview
Senior Administrative & Operations Support Specialist Jobs in Washington, DC at JMark Services Inc.
Job Summary:
The Administrative Services Manager does not reside in any one department of the company, in fact, quite the opposite. The Administrative Services Manager is the circulatory system of the company. Seamlessly drifting between functions and departments, maintaining critical order to the office.
The Administrative Services Manager will play a key role in the Human Resources, Information Systems, and Office Administration of Fortius Capital. This individual will devote the same passion to supporting employee recruitment efforts of the company as they will to maintaining an organized, clean, and professional office environment for the team.
About the Role:
As the Administrative Services Manager, you will be responsible for the a variety of functions, including: primary organizational aspects of the office, maintaining an orderly data and file retention system, administrative assistant work, providing essential documentation and organizational support for human resources, evaluating and managing key human resources and office vendors, developing and communicating process related documents and policies.
You are succeeding in this role when each department has the resources and support necessary to optimally succeed in their focus.
You will be expected to foster and maintain an environment in the office the exceeds profession standards and an underlying infrastructure that is equally supportive to the revenue generating functions in the company.
Essential Functions:
General Office:
Greet Guests
Conference Room Management and Maintenance
Office/Kitchen/Storage Management and Maintenance
Mail and Documentation Sorting, Scanning and Retention
Meeting Administration and Support
Insurance Management
Company Licensing
Creating and Distributing Company SOP’s
Phone System Management
Event and Gift Planning and Management
Office Internal and External Messaging and Communication
Notary Services
HR:
Calendar Management
Benefits Renewal Management
Employee and Office Communication
Recruitment and Retention Support
Accounting:
Payables and Vendor Support
Receivables and Deposit Support
Property Management:
Client Gifts
HOA Meeting Administration
Client Website Support
Periodic property visits and tenant communications
Project:
Document Support
Brokerage:
Compliance Management
Who You Are:
You possess a highly accommodative personality with equal parts internal and external customer service skills.
While your basic familiarity with legal and real estate documentation is helpful, your desire and ability to ask questions and research further to gain a firm understanding allows you to manage all documentation aspects of the company.
Confidence in your decision-making ability generates solid recommendations to the team, going beyond simple fact finding.
A love of organization serves you well in every function of this role as you maintain the physical spaces in the office and the electronic spaces behind the scenes.
Your unique combination of traits means that new tasks excite you, yet no task is beneath you.
Ideal Experience Includes:
Familiarity with legal and real estate documentation – ideally more than three years working in the real estate industry
and/or
Relevant experience in Human Resource related job functions – ideally more than three years working in a position with close proximity to HR
High level of professional writing skills
High level of problem solving and research skills
High level of Microsoft Products and computer literacy
Job Type: Full-time
Pay: $60,000.00 – $65,000.00 per year
Benefits:
Health insurance
Paid time off
Retirement plan
Experience:
Real estate administrative: 3 years (Preferred)
Ability to Commute:
Avon, CO 81620 (Required)
Work Location: In person
Title: Senior Administrative & Operations Support Specialist
Company: JMark Services Inc.
Location: Washington, DC
