Overview
Senior Administrative Partner Jobs in San Diego, CA at Planet Pharma
Title: Senior Administrative Partner
Company: Planet Pharma
Location: San Diego, CA
Target PR Range: 43.50–54.25/hr DOE
The Senior Administrative Partner provides administrative support to senior leadership within the Strategy & Corporate Development organization. This role is responsible for managing complex scheduling and coordination activities, supporting leadership priorities, and facilitating efficient execution of meetings, initiatives, and day-to-day operations in a dynamic executive environment.
The role provides high-level administrative and analytical support in a fast-paced, highly confidential environment. Responsibilities include partnering across functions and stakeholders to coordinate activities, gather and synthesize information, prepare reports and materials, and support informed decision-making through proactive execution. Effective performance in this position requires sound judgment, initiative, discretion, and the ability to work effectively with stakeholders at all levels of the organization.
Essential Functions
- Provides administrative support to SVP-level leadership, typically in support of a function, department, or site
- Manages complex executive calendars and prioritizes meetings and events in alignment with strategic priorities
- Builds a strong, collaborative partnership with the leader and maintains a clear understanding of priorities and shifting demands
- Coordinates domestic and international travel, including logistics, itineraries, and accommodations
- Plans and supports meetings by coordinating agendas, materials, logistics, and follow-up actions
- Ensures leaders are prepared for key meetings and leadership forums by organizing complete, timely briefing materials and related content
- Tracks follow-up actions, decisions, and deadlines to support execution and continuity across leadership activities
- Prepares reports and presentations through effective information gathering, analysis, and synthesis
- Screens and manages communications, including phone calls and incoming requests
- Produces, formats, and edits documents, presentations, and business communications
- Prepares, submits, and reconciles expense reports in Concur
- Serves as an ambassador for by demonstrating professionalism and alignment with company values
- Engages with senior internal and external stakeholders with professionalism, diplomacy, and sound judgment
- Partners effectively across functions, teams, and regions to support business priorities
- Supports the operating rhythm of the business by coordinating recurring meetings, planning cycles, and leadership cadences
- Identifies opportunities to improve processes, systems, and administrative workflows
- Implements process improvements that increase efficiency and streamline operations
- Supports the execution of administrative projects and operational priorities
- Handles highly sensitive and confidential information with discretion and in accordance with company policies
- Coordinates and executes internal and external events, including meetings and conferences
Responsibilities and priorities may evolve based on business needs.
Minimum Qualifications
- Typically requires a minimum of 6 years of related experience
- Demonstrated experience managing executive calendars, meetings, travel, and events
- Experience preparing presentations and supporting executive-level communications
- Strong professional presence and the ability to engage effectively with senior stakeholders
- Experience supporting leaders in a fast-paced, highly confidential executive environment
- Advanced proficiency in Outlook, Word, Excel, PowerPoint, and collaboration tools such as Teams
Key Competencies
- Exercises sound judgment and discretion in managing complex, sensitive, and confidential matters
- Demonstrates initiative and accountability in managing priorities and executing work independently
- Builds strong collaborative relationships and works effectively across functions, teams, and stakeholders
- Applies analytical thinking and problem-solving skills to identify issues, evaluate options, and support effective solutions
- Demonstrates adaptability and resourcefulness in responding to changing priorities and evolving business needs
- Navigates senior stakeholder interactions with professionalism, diplomacy, executive presence, and strong communication
- Demonstrates strong organizational skills and attention to detail in managing multiple priorities and deadlines
