Overview
Senior Administrative Project Coordinator Jobs in New York, NY at Allianz Commercial
Job Summary
We are seeking a dedicated and professional Front Desk Receptionist to join our team. The ideal candidate will be the first point of contact for our clients and visitors, providing exceptional customer service and administrative support. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment.
Duties
1. Place and schedule incoming orders.
2. Handling incoming calls and messages.
3. Quick Books entries on Accounts Payable and Accounts Receivable.
4. Email the Accounting Department every Monday with paperwork.
5. Renewing permits from Miami- Dade & Broward County.
6. Send monthly disposal reports to Miami-Dade & Broward County.
7. Work with Armando regarding any pending administrative work.
8. Answering questions and addressing complaints.
9. Greeting and welcoming guests.
10. Receiving and distributing mail and packages.
11. Preparing outgoing mail.
12. Checking and forwarding emails.
13. Providing information about services and amenities.
14.Greet and assist clients and visitors in a friendly and professional manner.
15.Manage incoming calls, emails, and messages, ensuring timely responses.
16.Schedule appointments and maintain the calendar for the office.
17.Perform clerical duties such as filing, data entry, and maintaining office supplies.
Utilize Google Suite for document management and communication.
Maintain a clean and organized front desk area.
Qualifications
Strong customer service skills with the ability to communicate effectively with diverse populations.
Bilingual candidates, especially those fluent in Spanish, and English are highly encouraged to apply.
Excellent time management skills with the ability to prioritize tasks effectively.
Proficiency in clerical duties and office management practices.
Familiarity with Google Suite applications is a plus.
A positive attitude, professionalism, and strong interpersonal skills are essential for success in this role.
Join our team as a Front Desk Receptionist where you will play a vital role in creating a welcoming environment for our clients while supporting our operational needs!
Job Type: Full-time
Pay: $17.56 – $18.10 per hour
Expected hours: 40 per week
Benefits:
Dental insurance
Health insurance
Vision insurance
Schedule:
Day shift
Work Location: In person
Title: Senior Administrative Project Coordinator
Company: Allianz Commercial
Location: New York, NY
