Overview
Senior Administrative Specialist Jobs in New York, New York, USA at Weill Cornell Medicine
Location: New York
Title: Senior Administrative Specialist
Location: Upper East Side
Org Unit:Critical Care, Trauma and Burn Surgery
Work Days: Monday-Friday
Weekly
Hours:
35.00
Exemption Status: Non-Exempt
Salary Range: $35.11-$48.00
* As required under NYC Human Rights Law Int  – Salary range for this role when Hired for NYC Offices
Position Summary
Under guidance, provides senior level executive support to senior staff within the department.
Job Responsibilities
Ensures the smooth functioning of the executive office. Implements and monitors office systems to improve efficiency.
Serves as a confidential secretary, handling situations of highly confidential and/or sensitive nature on a daily basis.
Coordinates calendars and schedules appointments and meetings. Prioritizes requests for meetings and coordinates the necessary arrangements for meetings.
Coordinates projects relating to regulatory issues, educational activities, philanthropic activities, fundraising efforts, and program development.
May develop, maintain, and/or disseminate departmental or functional specific policies and procedures. May also be responsible for maintaining a departmental standard operating procedures (SOP) manual if available.
Responsible for travel and conference arrangements. Organizes itinerary and makes appropriate reservations for travel and accommodations.
Initiates and prepares written correspondence as needed and based on functional needs.
Responsible for procurement activities related to goods, services, and/or equipment as needed.
Responsible for disbursement/reimbursement activities as needed.
Assists with responsibilities associated with professional organizations and external advisory boards and committees, which may include membership renewals, professional certifications, and journal renewals.
Records and distributes meeting minutes. Provides follow-up on action items identified during meetings.
Answers phones, responds to inquiries, and triages calls to appropriate personnel.
Assists with special projects as directed.
Education
High School Diploma
Experience
Bachelor’s degree is preferred.
Approximately 5 years of experience as an executive assistant working for a high-level senior physician or executive.
Knowledge, Skills, and Abilities
Demonstrated strong communication and interpersonal skills; ability to interact with multiple constituencies and exercise
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Title: Senior Administrative Specialist
Company: Weill Cornell Medicine
Location: New York, New York, USA
Category: Administrative/Clerical, Business
