Overview

Senior Administrative Specialist – Fire Jobs in Rosenberg, TX at City of Rosenberg

Serves as secretary for the Fire Chief

Takes concise and informative messages for appropriate staff

Assists with set-up for meetings, such as room reservations and arrangements for food and beverages

Receives, opens, and distributes mail for the department

Receives and books room reservations

Assists other departments as requested

Types and prepares drafts of material as assigned including such items as correspondence, schedules, legal documents, news releases, investigation reports, personal statements, routine reports, and similar documents for the Fire Chief and staff

Manages Public Information Act Requests

Manages and coordinates grants for the Fire Department

Prepares agendas in AgendaQuick and other documentation for the Fire Department

Works with City Hall staff to ensure accuracy and completion of agenda items

Sets up and provides support assistance for meetings

Prepares presentations using PowerPoint and other presentation software for the Fire Department

Keeps the Fire Chief, Assistant Fire Chief, Division Chiefs and Battalion Chiefs appraised of annual performance review due dates

Processes and enters accounts payable invoices on a weekly basis and P-cards on a monthly basis

Generates purchase requisitions and receives purchase orders from finance

Orders equipment and supplies from approved vendors

Maintains communication from all outside vendors and schedules appointments for service

Screens incoming calls to establish the nature and priority of the call and forwards the call to the appropriate person or department

Assists the Fire Chief and Assistant Fire Chief in communications with staff members of the department, other City departments, City Manager, City Officials, and the public

Maintains calendars, plans and schedules meetings and events, and coordinates space, equipment, and other required resources

Prepares travel requests and makes travel arrangements

Coordinates schedules and logistics and prepares and distributes schedules and related documentation

Monitors and maintains office supplies and related equipment

Will be required to do some in-town travel

Performs other duties as assigned

Title: Senior Administrative Specialist – Fire

Company: City of Rosenberg

Location: Rosenberg, TX

Category:

 

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