Overview
Senior Administrator / Executive Support Jobs in Johannesburg, Gauteng, South Africa at MSA Outsourcing Solutions
Title: Senior Administrator / Executive Support
Company: MSA Outsourcing Solutions
Location: Johannesburg, Gauteng, South Africa
MSA Outsourcing Solutions is seeking a highly skilled and experienced Senior Administrator / Executive Support professional to join our UK based team. In this critical role, you will provide comprehensive support to the Directors across staff-related admin, operational coordination, systems, and compliance. The ideal candidate will possess exceptional organizational skills, strong communication abilities, and a proactive approach to problem-solving.
Responsibilities
Provide high-level administrative support to senior executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Ensure all staff documents and files are correctly named, saved, and centrally stored – we are a regulated provider and require fully compliant staff records.
Oversee staff onboarding: chase references, collect ID and right-to-work checks, manage DBS progress, and ensure nothing is missed.
Post job adverts, monitor recruitment budgets, filter CVs, and coordinate interviews with managers as needed.
Maintain a live, organized record of all company contracts and subscriptions (e.g. phones, IT support, copier leases, warranties).
Manage confidential information with discretion and integrity.
Implement and manage a CRM or digital task tracking system to oversee key areas such as fleet, facilities, and contract management – ensuring everything is timely, transparent, and traceable.
Manage company vehicle admin – track MOTs, insurance, servicing, repairs, and ensure all vehicles are roadworthy and fully documented.
Coordinate routine property and facilities maintenance across all homes.
Maintain accurate maintenance logs and follow up on open tasks to ensure timely completion.
Provide regular updates to the Directors on task progress, risks, and system improvements.
Deliver all admin duties with independence, consistency, and professionalism.
Requirements
Excellent proficiency in providing Executive Support or fulfilling Senior Administrative responsibilities.”
Strong background in operational admin – contracts, logistics, compliance tracking.
Advanced proficiency in MS Office Suite (Word, Excel, Outlook).
Familiar with compliance checklists and document control processes.
Experienced with cloud-based storage and organized digital filing systems.
Confident using or implementing CRM or task management platforms (Required).
Familiarity with job boards and recruitment platforms (preferred).
Strong written and verbal communication skills with strong email handling skills.
Background in a regulated environment (care, education, healthcare) would be an advantage.
Ability to work independently and manage multiple priorities in a fast-paced environment.
High level of professionalism and confidentiality.
Proficiency in project management tools is a plus.
Strong problem-solving skills and a proactive approach to addressing challenges.
