Overview
Senior Administrator / Office Supervisor Jobs in Dublin, County Dublin, Ireland at Cpl
Title: Senior Administrator / Office Supervisor
Company: Cpl
Location: Dublin, County Dublin, Ireland
Senior Admininstrator /Office SupervisorThe Senior Admin role is critical to the success of Cordavis as we grow. We are looking for an individual who can represent the Cordavis culture as the first person external and internal visitors see when they arrive, while also ensuring that the office runs smoothly, and business objectives are met. This will include maintenance of the office facilities and equipment, procuring supplies, coordinating meetings and off-site planning and other general administrative duties. We are looking for a proactive, smart, polite, and friendly individual, who can support the Cordavis team and our partners when on-site.
Job Responsibilities:
Supports company operations by maintaining office systems and processes.
Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
Controlling correspondence, designing filing systems, reviewing, and approving supply requisitions, and assigning and monitoring clerical functions.
Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
Keeps management informed by reviewing and analyzing special reports; summarizing information; and identifying trends.
Supervise and Schedule office activities to meet operating requirements.
Determine, plan, and direct workflow.
Develop and monitor internal controls.
Analyse workflow issues and implement workable solutions.
Ensure adherence to quality standards.
Perform administrative support functions, such as data management, creating reports, drafting correspondence, and preparing basic financial accounts.
Develop effective working relationships with staff and stakeholders.
Provide necessary training, guidance, and motivation to staffs
Works with business clients and real estate services team to ensure real estate, mail services and space needs are met.
Oversight of contract suppliers and vendors including invoice tracking & review.
Reception duties, including greeting visitors, organising building passes, screening telephone calls when meetings are held on-site
Meeting room coordination – including catering / room arrangements.
Arrange conference rooms, AV equipment, dial in numbers and videoconferencing facilities as required.
Order and maintain stationery, and other general office supplies
Operates and maintains various office equipment inc. Printer, postal machine etc
Maintains office files and records in accordance with internal procedures
Responsible for ensuring the business operates a safe and healthy working environment for all staff and contractors and for members of the public who visit its premises.
Processing expense claims, ensuring that these comply with company policy.
Updating spreadsheets and Outlook with internal and external contacts
Assist with local onboarding, issue IT equipment, access card to new starters and organise Health and Safety Training.
IT set up and ordering new laptops
Managing and additional ad-hoc office projects as needed
Administrative support to the Executive Assistant
What We’re Looking For:
Good team player
Proactive self-starter
Flexibility to align with the business needs of the team as they evolve
Excellent organization and time management skills
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