Overview
Senior Associate, Operations Admin Support Jobs in Greater Kuala Lumpur at Touch ‘n Go Group
Title: Senior Associate, Operations Admin Support
Company: Touch ‘n Go Group
Location: Greater Kuala Lumpur
We fuel the ideas and ambitions of our people with an environment built on Our DNA of Love, Entrepreneurship, Agility, and Passion – LEAP
We are a culture that empowers everyone to innovate and create solutions that will leave a positive impact on our communities and our nation, Touch ‘n Go will always be here to inspire our talents to grow as leaders and innovators giving you the power to make a difference.
Job Summary
We are seeking a highly organized and motivated Senior Associate to join our team as an Operations Support Administrator and Executive Assistant to the Chief Operating Officer (COO). The ideal candidate will have a proven track record in efficiently managing operational tasks, demonstrating exceptional administrative skills, and providing executive-level support.
Job Responsibilities
To Coordinate and manage day-to-day operational activities, ensuring smooth workflow and efficient processes to achieve key performance targets of Operations Division.
Plan and arrange travel itineraries, accommodations, and transportation for Operations Division as needed.
Organize and coordinate Operation Division events, meetings, and conferences, including logistics, catering, and materials preparation.
Liaise with the office administration team to facilitate repairs and maintenance of damaged office equipment and facilities.
Collaborate with HR and hiring managers to initiate & facilitate hiring process for new employees.
Coordinate IT access and workstation setup, as well as provide necessary stationery and resources for new joiners.
Provide general support to Operations Division visitors, if any.
Developing, reviewing, and improving administrative systems, policies, and procedures when is necessary.
Must be very organized and detail-oriented, as they will be responsible for managing the operation, records, and reports.
Collaborate with the finance & procurement department to manage payment requisitions, purchase requisitions, issue purchase orders, and reconcile records related to requests for approval (RFA).
Assist in preparation of month-end accruals for department expenses, ensuring accurate financial reporting & reconciliation.
Strong communication skills are needed, as they must be able to correspond with potential and current internal and external party.
To ensure all the files and documents is filed and kept properly for future audit purposes.
To perform any duties assigned by the management from time to time.
Always on standby mode to assist on ad-hoc project from time to time.
Executive Support
Provide high-level administrative support to the COO, including calendar management, travel arrangements (ie. Visa, transport arrangement, accommodation etc), and meeting coordination.
Handling COO expenditure claims and collating and filing expenses.
Handling COO’s personal matters, if any.
Prepare and edit correspondence, reports, presentations, and other documents as required.
Act as a liaison between the COO and internal/external stakeholders, maintaining professionalism and confidentiality.
Assist on ad-hoc assignment, if any.
Job Requirements
Candidate must possess at least Diploma, Advanced Diploma or Bachelor’s Degree in any field.
Required language: English, Bahasa Malaysia and Mandarin is added advantage
Strong organizational skills with the ability to multitask and prioritize effectively.
Extremely responsible and committed attitude.
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