Senior Document Controller Jobs in Montreal, Canada at eTeam
Location: Montreal
Job Title: Senior Document Controller (Supply/Procurement)
Location: Montreal, QC (HB
C)
Duration: months contract (part-time basis – hours per week)
Description:
Passenger rail service is a historical part of the fabric of Canada and, in certain areas, an essential service.
Mindful of the crucial role we play in connecting Indigenous communities and how we support the cause of reconciliation.
In addition, we have committed ourselves to provide a service that is accessible to all.
Believes that with visionary planning and wise investment, we will renew our network, while building an enhanced passenger rail system that supports key national priorities: reconciliation, accessibility, fighting climate change and encouraging economic growth.
The Dorval Multimodal hub is for Montreal’s and the country’s entrance, at the strategic point of convergence of many transportation networks, a multimodal, centralizing exchange hub that harmonizes new mobility flows, initiates a necessary ecological transition and promotes urban renewal for all users and citizens of today and tomorrow.
Team is entering a co-development (co-dev) phase of a program to design such a hub. Post co-dev, the conception-construction phase would be to start.
Reporting into to the Program/Project management team of the program and working in close collaboration with the project directors and managers of the program, the Documentation Senior Specialist/Controller will be dedicated to the MMM program and could potentially be supporting other major programs, playing a key role in the documentation, deliverables and correspondence management to ensure alignment with strategic goals, program objectives, and target deadlines.
Documentation management process and tools: (%)
With the objective to have a standardized management process and unified tool for documentation management, conduct survey across VIA Rail’s major program and departments to analyse requirements, conduct market analysis for defining the best suitable Electronic Document Management.
Define, maintain and revise document management process, access rules and workflows to ensure they comply with legal and regulatory requirements and program governance.
Ensure the Document Management System is implemented and set up in accordance with the company’s standards.
Implement and manage DMS (Document Management System), Aconex.
Apply knowledge of industry’s best practices and make the necessary recommendations to improve Program’s effectiveness.
Be the DMS point of contact for (key user role) the program.
Coordinate with IT organisation for deployment of the DMS tool that will be chosen.
Documentation management: (%)
Responsible for all program documentation management, including codification, versioning, recording, classification, tracking, filing and distribution in electronic and hard copy formats and other documents required by the program.
Manages administrative tasks including document control, filing, scanning and registration in the system selected for the program.
Together with the program directors, project directors and managers, define, maintain and revise deliverables documentation list, define workflows according to activities, responsibilities and program governance.
Administer Document Control Policies and Procedures; including all correspondence, emails, project documents, internal audits, project close out and turn over, archiving as per VIA Rail’s retention schedule.
Review Contractor’s Document Control Procedures and ensure they are aligned with Program requirements.
Build and/or upkeep training material and provide training and support to the team members to enable them to successfully use the procedure and systems.
Develop and conduct Document Control training for Contractor Document Controllers and Project Teams;
Define and maintain the Contract Requirements Document Register.
Ensure handover to operations after project ends.
Documentation performance: (%)
Define, plan and conduct internal and external audits to ensure compliance to Document Control procedure.
Measure compliance to deliverable schedule commitment, lead the definition of documentation delivery planning, measure and report…
Title: Senior Document Controller
Company: eTeam
Location: Montreal, Canada
Category:
