Overview
Senior Executive Admin Jobs in Greater Kolkata Area at Vehere
Title: Senior Executive Admin
Company: Vehere
Location: Greater Kolkata Area
Job Summary:
Vehere is looking for a dynamic, highly motivated admin professional to support day-to-day operations at the facility. Developing, reviewing, and improving administrative systems, policies, and procedures. Responsible for providing administrative support in a well-organized and timely manner and supervising daily operations of the company.
Key Roles and Responsibilities:
- Handle employee requests and queries and act as a liaison between employees and the management
- Make domestic and international travel arrangements for all employees as required including tickets, accommodation, conveyance, visas, travel insurance and other travel documents
- Make local conveyance arrangements for executives and guests
- Maintain relationships with vendors and keep price data in order to get best pricing on supplies and services
- Ensure timely disbursements of payments to vendors
- Manage dispatch and delivery of goods and material to customer and other locations
- Ensure smooth and efficient day-to-day operations with respect to facility management, security, housekeeping, cleanliness, repairs & maintenance etc.
- Coordinate with vendors for office repairs and maintenance and supervise their staff
- Responsible for supervising and managing the housekeeping staff
- Purchase supplies, equipment, materials and services with attention to budgetary limits and required approvals
- Manage inventory of office supplies like stationary, food & beverages, pantry supplies, housekeeping equipment etc.
- Assist in new employee on-boarding by issuing ID cards, visiting cards, bank account opening etc.
- Make arrangements for office events and activities
- Prepare and modify documents including correspondence, reports, letters and emails
- Maintain files and records
- Responsible for compliance to statutory requirements with respect to workplace safety, health and environment standards and norms
- Provide executive assistance to top management as required
- Adhere to high-quality work standards
- Responsible for maintaining the Confidentiality, Integrity and Availability of Vehere’s information assets, including business-critical information
Skills and Experience:
- 3-5 Years of experience as an administrative executive, office assistant, executive assistant or any other administrative or secretarial position
- Knowledge of office management procedures and systems
- Strong attention to detail and excellent understanding of how to manage facility
- Ability to handle office equipment and gadgets
- Excellent computer skills and proficiency in MS Office
- Excellent communication skills and fluency in English
- Excellent interpersonal skills
- Professional appearance and demeanor
- Financial prudence and ability to manage costs
- Strong collaboration skills
- Excellent planning, organization and time management skills
- Ability to multi-task and handle pressure
- Attention to detail and accuracy
- Customer focused with a passion and drive for customer satisfaction and delivering business value
- Ability to maintain discretion and confidentiality
