Overview
Senior Executive Administrative Jobs in Greater Kuala Lumpur at Doo Group
Title: Senior Executive Administrative
Company: Doo Group
Location: Greater Kuala Lumpur
Join Doo Group – Explore α Better Future
Doo Group is a global financial services group with FinTech as its core. With our 10 major business lines, spanning Brokerage, Wealth Management, Property, Payment & Exchange, FinTech, Financial Education, Health Care, Consulting, Cloud, and Digital Marketing, Doo Group has seamlessly provided clients with comprehensive products and services across the world. Through a one-stop approach, Doo Group remains committed to helping our clients achieve an ideal financial life while moving towards a better future together!
Looking for a New Challenge? Join Us as We Expand Globally!
As we continue our global business expansion, we’re on the lookout for talented individuals who are motivated to support our strategic goals and initiatives. Join a team that values innovation and growth.
DOO you have what it takes?
We are looking for a proactive and organized Senior Admin Executive to oversee daily administrative operations and ensure smooth office management. The ideal candidate should have strong coordination, communication, and multitasking skills with the ability to manage office facilities, vendor relationships, documentation, and employee support activities efficiently.
What you’ll be working on:
- Manage day-to-day office administration and ensure smooth office operations.
- Coordinate with vendors, suppliers, and service providers for office maintenance and procurement.
- Handle office supplies inventory and purchasing activities.
- Manage travel arrangements, hotel bookings, transportation, and meeting schedules.
- Support onboarding activities for new employees including workspace and asset arrangements.
- Maintain office records, documents, contracts, and filing systems.
- Coordinate facility management activities including housekeeping, security, maintenance, and utilities.
- Organize company events, employee engagement activities, and internal meetings.
- Monitor administrative budgets and prepare expense reports.
- Ensure compliance with company policies and administrative procedures.
- Liaise with internal departments to support operational requirements.
- Handle incoming calls, correspondence, and front-office coordination when required.
- Coordinate internal communication, meeting schedules, approvals, and documentation using Lark
- Support management with ad-hoc administrative tasks and reporting.
What we’re looking for:
- Bachelor’s degree in Business Administration or related field.
- 3–6 years of experience in administration, office management, or executive support roles.
- Strong organizational and time-management skills.
- Good communication and interpersonal abilities.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Ability to multitask and work independently.
- Experience in vendor management and facility coordination is preferred.
- Hands-on experience with Lark and other collaboration tools is preferred.
- Professional attitude with problem-solving capabilities.
Preferred Skills
- Strong attention to detail.
- Budget tracking and reporting skills.
- Event coordination experience.
- Ability to maintain confidentiality and professionalism.
- Familiarity with ERP or administrative systems is an advantage.
