Overview
Senior Executive Assistant Jobs in New York, NY at Mindlance
Title: Senior Executive Assistant
Company: Mindlance
Location: New York, NY
Job Title: Senior Executive Assistant
Location: New York, NY (Hybrid)
Duration: 6+ Months (Possibility of Extension/Conversion)
The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.
Responsibilities:
Directly supports a C16 level manager and generally supports an entire department
Manages day to day calendar(s) of senior management
Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
May prepare and review materials and correspondence for meetings
Assist with creation/modification of presentations, spreadsheets, and other various documents
Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
Orders supplies and process invoices through Procure to Pay system
Process and follow-up on Virtual Requests
Assists in ad-hoc reports special projects as needed such as Town Halls and Newsletters.
Trains, coaches or guides other administrative staff when required
Qualifications:
Previous office administration experience preferable
Highly proficient in Microsoft Office
Consistently demonstrates clear and concise written and verbal communication skills
Demonstrated ability to quickly gain command of new systems
Self-motivated and detail oriented
Worked with department consisting of large group of employees and has supported the MD level person or higher as well as the entire dept.
EEO
“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”
