Overview
Senior Executive Assistant Jobs in London, England, United Kingdom at Johnson & Johnson
Title: Senior Executive Assistant
Company: Johnson & Johnson
Location: London, England, United Kingdom
Location: London, UK
Contract: Full Time
At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/.
Overall, Purpose Of This Job
We are recruiting for a Sr. Executive Assistant, located in our central London (UK) office. The successful candidate will provide full administrative support to Senior team members. This position will require the individual to take initiative and use discretion and discernment. Excellent interpersonal and strong communication skills are essential for this role. The applicant is required to be highly motivated to initiate and follow through on tasks with minimal mentorship and with a strong attention to detail.
The Responsibilities & The Impact YOU Will Have This is what awaits YOU at J&J:
Manages highly complex business calendars with a clear understanding of prioritization and time management to ensure maximum effectiveness of time used
Coordinate senior management meetings as well as be required to organise confidential files along with managing relevant data and records
Coordinate travel itineraries and expenses for Senior team members as required
Interact with various levels of senior management on a day-to-day basis, handling highly confidential documents and materials
Provide operational support to the broader Innovation Centre team as required
Full event management for external high-profile events and activities
Exercises independent decision making to trouble shoot concerns and resolves problems
Tracks budget and monitors planning for assigned projects / processes
Assists in design, development and implementation of various programs, projects and assignment aligned with functional process and service
Tracks action items and follows ups on behalf of Senior team members
Stay informed of all company policies, procedures, and guidelines relevant to the functioning of the group
Provide back-up coverage for other Sr. Executive Assistants when necessary. We’d love to hear from YOU, if you have:
Higher education qualification or equivalent experience is required
6-8 years strong experience in a similar role in a similarly complex environment
Evidence of strong administrative skills (i.e. diary management, travel, correspondence, expenses etc.) essential
Proficient communication skills (verbal and written) essential
Experience with juggling priorities and excellent organisation skills essential
Confident liaising, greeting and supporting all levels of management/senior leaders and external guests at the IC
Ability to build and maintain positive working relationships with Global Services team (HR, IT etc.)
Confident / advanced experience of Microsoft Office software (MS Word, Outlook, Org Plus, Excel, PowerPoint, etc.) required
Familiarity / interest in pharmaceutical / healthcare / biotechnology environment is helpful (not essential)
Experience with Concur Expenses Reporting, Ariba PO Processing, SharePoint Site Administration, and Our Source Administration, or similar systems, is desirable
Dedicated, ambitious, hardworking mindset with high-energy and the ability to dedicatedly build positive relationships.
A dynamic and inspiring working environment.
Many opportunities to work on challenging projects and assignments.
Possibilities for further personal as well as professional development.
Many employee benefits.
