Overview
Senior Executive Assistant Jobs in Greenbelt, MD at Civility Management Solutions
Full Job Description
Senior Executive Assistant at Civility Management Solutions
We are seeking a highly organized and experienced Senior Executive Assistant to provide top-level support to our Senior Level executives. In this role, you will be responsible for managing schedules, coordinating meetings, handling confidential information, and ensuring the smooth operation of the executive office.
Key responsibilities:
Manage executives’ calendars, appointments, and travel
Coordinate meetings and prepare necessary materials
Handle sensitive and confidential information with integrity
Communicate effectively with internal and external stakeholders
Assist with special projects and initiatives as needed
Day to Day Tasks include (but are not limited to):
Provide scheduling, organizational, travel and logistical support for executive staff in regard to meetings, workshops, conferences, and retreats
Prepare talking points, briefing papers, and official correspondence; distributing correspondence and program documents
Maintain contact lists, visitor lists, and calendars
Prepare materials in support of executives for key meetings, events, conferences, travel, etc. by coordinating with office directors and other appropriate parties on briefers and pre-briefs
Review documents and correspondence for format, grammar, content, and messaging prior to obtaining Bureau or Office leadership signature
Maintain electronic and hard copy files in compliance with Agency policy
Manage schedules for executive staff
Loge, process, track, and file all incoming and outgoing correspondence
Receive and respond to incoming calls and visitors
Ensure briefing and nightly folders for leadership contain all relevant information for the following day’s events and activities
Draft emails for leadership in response to correspondence. If requested, represent the Front Office in the Administrator’s scheduling meetings
Arrang travel, including itineraries, transportation, and lodging; assisting in the preparation of travel authorizations and vouchers
As needed, accompany Leadership and staff on local, domestic or overseas travel to provide administrative and logistics support
Serve as alternate Point of Contact (POC) for scheduling and coordinating with the Administrator’s Office
Communicate regularly with all staff to ensure they are aware of major meetings, scheduling changes, and deadlines
Develop Standard Operating Procedures (SOP)
The ideal candidate will have a proven track record of supporting senior executives, excellent communication skills, and the ability to prioritize tasks effectively. If you are a proactive and detail-oriented professional looking to make a meaningful impact, we would love to hear from you.
Job Requirements for Senior Executive Assistant at Civility Management Solutions
To ensure that your application meets our requirements, please make sure you possess the following qualifications:
Proven experience as a senior executive assistant or in a similar role
Excellent organizational and time-management skills
Strong communication and interpersonal abilities
Proficiency in MS Office and other office management software
Ability to prioritize tasks and work efficiently under pressure
Discretion and confidentiality in handling sensitive information
Attention to detail and problem-solving skills
Required Skillsets
Strong verbal and…
Title: Senior Executive Assistant
Company: Civility Management Solutions
Location: Greenbelt, MD
Category:
