Overview
Senior Executive Assistant Jobs in New York, NY at Global Technical Talent, an Inc. 5000 Company
Title: Senior Executive Assistant
Company: Global Technical Talent, an Inc. 5000 Company
Location: New York, NY
Job Title:Â Senior Executive Assistant /Â Administrative Assistant
Location: New York, NY
Work Schedule: Mon- Fri 9 5.
Work type: Hybrid, 3 days onsite, 2 remote
Duration: 3Â months, Contract to hire
Job Description:
The Administrative Assistant, Talent and DEI will support the operational and administrative needs of the
department with primary support to the Vice Presidents and teams. Major responsibilities include calendar
and travel management, invoice and expense coordination, office management and meeting coordination.
Key Accountabilities
Office Management/Team Support:
Responsible for coding departmental vacation schedules, time off and coordination of all timesheets.
Create and update PowerPoint presentations, assist in the logistical preparation for meetings and
interviews including reserving conference rooms for VPs, ordering meals, liaising with IT, etc.
Support general office management, including management of office supplies, coordination of accepting
and signing for deliveries and packages, distribution of trade magazines and coordination of shared
materials across departments.
Proactively manage daily calendars and resolve scheduling conflict.
Book and prepare comprehensive travel arrangements as needed (flights, hotels, car rentals,
reservations)
Manage expense reports, coordinate departmental invoices, reconcile capital expenditure requests, and
expense accounts. This role will also be responsible for meeting deadlines and policies.
Project Support
Provide ongoing support for special projects and key initiatives
Run reports proactively and adhoc to provide data and insights into talent trends and processes
Coordinate teambuilding activities
Budget
Manage the tracking of the budget
Identify and support resolution for any discrepancies
Invoice management
Provide support to team with monthly reporting, questions, and guidance
Support with the administration and systematic inputting for the annual budget review
Top 3
Bilingual: French (native)Â to have
Only supporting VP of diversity. She travels to nyc every other week as she lives in Washington.Has meetings with half the company, so this person needs to make connections quickly.
juggle calendars that change a lot
Open and flexible things change a lot
expenses
schedule travel
getting involved in projects
international experience understanding time zones
Looking for:
Travel experience (international experience would be preferred)
Strong attention to detail, organized, prompt
About The Company:
Luxury Jewelry and Watches
A global leader in luxury jewelry, watches, and accessories. With a rich history of innovation and craftsmanship, our client offers a wide range of products that are synonymous with elegance and style. The company is committed to creating a diverse and sustainable workforce, and to bringing joy to its customers around the world.
About GTT
GTT is a minorityowned staffing firm and a subsidiary of Chenega Corporation, a Native Americanowned company in Alaska. As a Native Americanowned, economically disadvantaged corporation, we highly value diverse and inclusive workplaces. Our clients are Fortune 500 banking, insurance, financial services, and technology companies, along with some of the nation’s largest life sciences, biotech, utility, and retail companies across the US and Canada. We look forward to helping you land your next great career opportunity!
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