Overview
Senior Executive Assistant Jobs in London, England, United Kingdom at Citi
Title: Senior Executive Assistant
Company: Citi
Location: London, England, United Kingdom
Are you looking for a career move that will put you at the heart of a global financial institution? Then bring your skills in administrating, supporting Senior Managers and communication to Citi’s Internal Audit team.
By Joining Citi, you will become part of a global organisation whose mission is to serve as a trusted partner to our clients by responsibly providing financial services that enable growth and economic progress.
Team/Role OverviewThere is an opportunity in Internal Audit (IA) for a Senior Executive Assistant (EA) to provide proactive and professional support to a member of the IA Leadership Team (Chief Auditor, Managing Director).
In addition to the core responsibilities described below, this role is pivotal in providing exemplary support, operating autonomously, efficiently and optimally whilst ensuring their direct reports effectively meet the needs of the IA Senior Leader.
The colleague will handle correspondence, manage complex, global calendars and appointments crossing multiple time zones and across Internal Audit, arrange offsites and conference calls, make travel arrangements, conduct expense management and reporting aligned to Citi’s CEMP guidelines, and provide other administrative day-to-day tasks.
What You’ll Do
Directly support a senior MD level manager on a one to one basis whilst providing general support to an entire Internal Audit team.
Proactively manages day to day calendars, including organizing meetings, coordinating with attendees for any schedule changes which may include coordinating logistics for offsite meetings.
Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls.
Manages time effectively, prioritize tasks set, schedule and execute on priorities with the ability to multi-task. Set schedule for self and the leader and focuses on the priorities as they shift. Ability to get things done in a timely manner and deliver to deadlines.
Ability to transmit information effectively, being concise, thoughtful and appropriate in verbal communications, being a good listener with the ability to ask thoughtful and if needed clarifying questions.
Ability to communicate via email, IM etc. in a professional manner being concise and articulate in communication.
Exercise ethical mindset, being able to demonstrate the ability to manage confidential and sensitive information.
Anticipates next steps in processes, procedures, and scheduling matters and proactively addresses issues. Ability to identify a problem, determine the cause and identify and execute a solution.
Pays close attention to details of work; reviewing to ensure the final product is accurate and complete.
May prepare and review materials and correspondence for meetings; track follow up actions resulting from those meetings.
May assist with creation/modification of presentations, spreadsheets, and other various documents to track milestones and/or critical deliverables and follow up as needed.
Operate across Citi, coordinating meetings with various MD stakeholders for global teams and programs.
Assists with onboarding activities for new joiners who will be reporting to the Senior Leadership Team member.
Coordinates travel arrangements; prepares and distributes schedules/agendas for travel.
Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system.
Orders supplies and process invoices through Procure to Pay system.
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