Overview
Senior Executive Assistant Jobs in San Francisco, CA at Okta
Title: Senior Executive Assistant
Company: Okta
Location: San Francisco, CA
Get to know OktaOkta is The World’s Identity Company. We free everyone to safely use any technology—anywhere, on any device or app. Our Workforce and Customer Identity Clouds enable secure yet flexible access, authentication, and automation that transforms how people move through the digital world, putting Identity at the heart of business security and growth.
At Okta, we celebrate a variety of perspectives and experiences. We are not looking for someone who checks every single box – we’re looking for lifelong learners and people who can make us better with their unique experiences.
Join our team! We’re building a world where Identity belongs to you.
At Okta, our Senior Executive Assistants provide a wide array of administrative, logistical, and project-related support to their Executives. We are looking for a Senior Executive Assistant to partner with and support our Chief Revenue Officer. You will be contributing to the organization’s success by helping them scale and build seamless processes. This role has a high amount of visibility and works cross-functionally throughout the company. This person will report directly to our Chief Revenue Officer (CRO).
This role requires onsite presence in our San Francisco Office, Monday-Friday.RESPONSIBILITIES:
Calendar management – Manage their daily schedule, coordinate logistics for all meetings, both internal and external, being proactive about conflicts and understanding priorities.
Coordinate domestic and international travel, process expense reports and assist with management of budget for travel and events.
Own and help manage the rhythm of the business in close partnership with the Executives and teams. This includes: owning meeting agenda, taking notes and following up on action items
Schedule and coordinate logistics for conferences and special events (both onsite & offsite).
Acts as a liaison and trusted partner for the CRO relaying and exchanging information with others including: Senior leaders, customers, board members and other cross functional organizations or colleagues.
Anticipate the Executive’s needs and proactively assemble the appropriate people and resources to solve problems as independently as possible. Bring forth new ideas and solutions to help scale processes and more order to busy teams.
Field and funnel incoming requests; exercise strong judgment and discretion with highly confidential information.
Lead, drive and execute on various team events, socials, offsite meetings, etc.
Work cross-functionally to ensure communication is efficient and clear between teams.
Meet deadlines by maintaining an organized approach, knowing how to prioritize and coordinate multiple work activities in a fast paced environment.
As a team player, provides backup support for other EAs in the department and helps the team work efficiently together.
QUALIFICATIONS:
A minimum of 5-8 years work experience in the capacity of an Executive Assistant supporting multiple executives.
Familiar with the expectation of complete confidentiality on all business matters.
Proven ability to actively manage projects in a fast-moving, high pressure environment.
Flexibility working independently or partnering with a variety of teams.
Flexibility to support (when needed) during out of office hours.
Ability to travel as needed (up to 20%).
Proven ability to interact in a professional manner with Executives, Board Members, Customers, Partners, Pr…
