Overview
Senior Executive Assistant Jobs in Maplewood, Minnesota, USA at Ebenezer
Responsibilities Job Description
The senior executive assistant is responsible for administratively supporting high level senior leadership, helping to ensure a smooth flow of work within their specific areas. The senior executive assistant manages executive’s schedules, assigned tasks and deadlines efficiently and effectively. The senior executive assistant represents their assigned area for internal and external customers in a positive way by demonstrating responsibility of judgement, confidentiality, and professionalism.
The senior executive assistant communicates and interacts with management teams’ staff, and the public on behalf of Fairview.
Duties:
Manages the high-level senior leadership’s calendar and schedules appointments to ensure appropriate preparation time. Screens incoming calls and correspondence and responds independently referring to other resources when appropriate.
Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings.
Prepares agendas, notices, minutes, and resolutions for corporate meetings.
Builds and maintains positive relationships with internal and external customers with whom the executive interacts. Evaluates and responds to internal/external requests for information as needed.
Organizes programs, events, meetings, or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers, and controlling event budget.
Performs complex and confidential functions including developing PowerPoint presentations and written correspondence. Responds to routine external and internal correspondence and is well-versed in how to manage patient complaints. Types memos, purchase requisitions, payment requests and other department forms and documents.
Assists other staff as needed to ensure no gaps in service to the leadership team.
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often under deadline pressures.
Primary support for business unit strategy deployment and tiered management.
Job Qualifications
Required:
Five or more years of assistant experience.
Preferred:
Associates or Bachelor’s degree.
Five or more years supporting/assisting senior level executives (SVP & up).
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Title: Senior Executive Assistant
Company: Ebenezer
Location: Maplewood, Minnesota, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration), Business (Office Administrator/ Coordinator, Business Administration)
