Overview
Senior Executive Assistant Jobs in Carpinteria, CA at Bee Talent Solutions
Title: Senior Executive Assistant
Company: Bee Talent Solutions
Location: Carpinteria, CA
We are looking to hire a Senior Executive Assistant to support two of our client’s VPs. In this role, you’ll interact with all levels of the organization and high-profile customers, partners, and associates.
As a successful Senior Executive Assistant, you’ll manage a wide range of administrative support-related tasks that optimize the Executive’s effectiveness and efficiency. You are resourceful, proactive, efficient, and maintain an approachable and professional presence to internal and external contacts.
Responsibilities:
Work closely and effectively with Executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately
Self-identify and autonomously handle high-impact projects while maintaining confidentiality and discretion
Strategize regularly with executives, proactively handle matters, and follow through on meetings, projects, and initiatives to successful outcomes, often with deadline pressures
Keeps finger on pulse and activities of the DTS team, escalating concerns to management as appropriate and identifying solutions in areas where potential improvements are needed
On behalf of Executives, communicate directly and professionally with their direct reports, senior leadership, customers, and partners on matters related to their organization
Support Executives in preparation of team meetings, capture action items, run point on resolution, and circulate meeting notes
Complex calendar management: Updating meeting cadences to reflect business priorities, aligning with Executives on schedules, proactively scheduling complex/large meetings, working with external and internal stakeholders regularly
Independently handle travel coordination and monthly expense reconciliation
Requirements:
4+ years of tactical/strategic administrative support at the Executive level within a SaaS company
Bachelor’s degree in a Business Administration/related program, or equivalent work experience
High proficiency with Slack, Google Apps, Concur, Workday, and MS Office Suite
Dedication to meeting the expectations of leadership and other senior executives by maintaining effective relationships across the organization
Belief in one’s capabilities and ideas, with a willingness to express an independent perspective
Demonstrated professionalism, exceptional communication, and interpersonal skills
Ability to remain flexible and agile in a constantly changing environment
Stakeholder management skills, ensuring teamwork, collaboration, and alignment across leadership team members
