Overview
Senior Executive Assistant | Logistics & Events Coordination Jobs in South Africa at BruntWork
Title: Senior Executive Assistant | Logistics & Events Coordination
Company: BruntWork
Location: South Africa
Job Overview
Our client is looking for a multi-executive Senior Executive Assistant who thrives in a fast-paced, detail-oriented environment. Their business operates across events, logistics, travel, and client services, so the ideal candidate must be equally comfortable managing day-to-day operations as well as supporting high-level leadership. The ideal candidate profile is someone who is exceptionally organized, proactive, and discreet. They must be a strong written communicator, highly adaptable, and comfortable managing competing priorities across multiple executives simultaneously.
Schedule
- Monday – Friday, flexible between 7:00 AM and 6:00 PM EST (40 work hours per week)
Responsibilities
- Calendar & Schedule Management: Managing complex, ever-changing calendars across multiple executives, coordinating meetings, scheduling across time zones, and ensuring nothing falls through the cracks.
- Travel Coordination: End-to-end travel planning including flights, accommodations, ground transportation, and detailed itineraries.
- Inbox & Correspondence Management: Daily management of executive inboxes, drafting and sending professional email responses, flagging priority communications, and ensuring timely follow-through.
- Presentation & Meeting Preparation: Preparing and formatting presentations, compiling briefing materials, coordinating pre-meeting logistics, and ensuring executives are fully prepared ahead of key engagements.
- Quotes & Document Updates: Updating client-facing quotes and proposals as needed, maintaining accurate records, and supporting document management across the team.
- Project & Task Tracking: Monitoring the progress of ongoing initiatives across the executive team, sending follow-up reminders, and keeping priorities organized and visible.
- Event & Logistics Support: Assisting with coordination of event preparation, procurement tracking, shipment follow-ups, and vendor communication in support of creative and operations teams.
- Executive Correspondence: Drafting formal letters, memos, and other professional communications on behalf of executives as needed.
Requirements
- Project Management: Proficiency in Asana, ClickUp, Monday.com, or similar.
- Communication: Proficiency in Slack, Microsoft Teams, Gmail/Outlook.
- Document & File Management: Proficiency in Google Workspace (Docs, Sheets, Drive) and Microsoft Office Suite.
- Scheduling: Proficiency in Calendly, Google Calendar, or similar.
- Travel Management: Familiarity with booking platforms (Expedia for Business, TripActions, or similar).
- CRM/Quoting Tools: Experience updating proposals or quotes in industry platforms is a plus.
Nice-to-have
- Prior experience supporting C-suite or senior leadership is a strong advantage.
- Experience within events, hospitality, travel, or a similarly dynamic industry is preferred.
Independent Contractor Perks
- Permanent work from home
- Immediate hiring
- Health Insurance Coverage for eligible locations
Note
- Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.
