Overview
Senior Medical Secretary/Administrative Assistant Jobs in New Haven, CT at Orthotic & Prosthetic Clinic of Jacksonville, LLC
About us
We are the independent expert in assurance and risk management. Driven by our purpose, to safeguard life, property, and the environment, we empower our customers and their stakeholders with facts and reliable insights so that critical decisions can be made with confidence.
As a trusted voice for many of the world s most successful organizations, we use our knowledge to advance safety and performance, set industry benchmarks, and inspire and invent solutions to tackle global transformations.
About Energy Systems
We help customers navigate the complex transition to a decarbonized and more sustainable energy future. We do this by assuring that energy systems work safely and effectively, using solutions that are increasingly digital. We also help industries and governments to navigate the many complex, interrelated transitions taking place globally and regionally, in the energy industry.
About the role
This role is based at our DNV office in Dallas (TX), presenting a dynamic hybrid schedule where employees will typically spend three (3) days per week working from either a DNV office or client location/site. Further details regarding role-specific requirements will be shared during the interview process.
What You ll Do
Variety is the spice of life; no two days will be the same! Generally, this role includes three main areas, but other duties may be assigned:
Leadership Support (45%): Support the North America leadership team with a wide range of activities, including: expense reports, invoice management and travel management.
Office Administration (25%): Ensure the successful, safe, and engaging working conditions of the Dallas and Austin offices, as well as liaise with other offices and internal DNV assistance functions. Tasks may include the following:
Oversee management of all office equipment and supplies, including local vendor management and maintenance, purchases of office supplies and furniture. Local culture management including birthday/anniversary parties, monthly events, and the annual office party.
Incoming mail/phone communications, shipments, visitor/courier management, office related shipping, building key card system, alarm system management, and assistance for remote employees.
Serve as the office building representative in facilities administration on the QHSSE committee and maintain office health, safety, and compliance documentation, postings, and procedures; plan quarterly internal office HSE meeting.
Direct administrative aspects of onboarding of new employees, in conjunction with HR and IT support services, including desk setup, access setup, equipment ordering, etc.
Serve as a key member of the Administrative Team, collaborating and sharing ideas and knowledge base for consistent coverage and support.
Clerical Business and Market Support (30%): At DNV, our customers success is paramount to everything we do. In this role you will support the clerical and administrative efforts associated with processes, customers, proposals, subcontractors, and other business strategy. Activities may include:
Support contracting and knowledge management in DNV s internal tools, including SalesForce, TeamCentre, ClickUp.
Support team summits by organizing catering, and transportation.
Support proposal development including the setup of the document based on RFP information, pulling together CVs and bios, and other general coordinating activities.
Support with preparing PowerPoint presentations, Excel spreadsheets, or Word memos on market and technical topics.
We offer a wealth of learning and development opportunities and a myriad of global and regional initiatives to enable you to grow within our organization.
What we offer
Generous paid time off (vacation, sick days, company holidays, personal days)
Multiple Medical and Dental benefit plans to choose from, Vision benefits
Spending accounts FSA, Dependent Care, Commuter Benefits, company-seeded HSA
Employer-paid, therapist-led, virtual care services through Talkspace
401(k) with company match
Company provided life insurance, short-term, and long-term disability benefits
Education reimbursement program
Flexible work schedule with hybrid opportunities
Charitable Matched Giving and Volunteer Rewards through our Impact Program
Volunteer time off (VTO) paid by the company
Career advancement opportunities
**Benefits vary based on position, tenure, location, and employee election*
DNV is a proud equal opportunity employer committed to building an inclusive and diverse workforce. All employment is decided on the basis of qualifications, merit, or business need, without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
DNV is committed to ensuring equal employment opportunity, including providing reasonable accommodations to individuals with a disability. US applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may contact the North America Recruitment Department ([email protected]). Information received relating to accommodation will be addressed confidentially.
For more information
https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal
About you
What is Required
Degree in relevant field (such as business administration) or 3 years of relevant experience
2 years of experience in a large and/or dynamic corporate environment working on core administrative tasks (e.g., travel management, expense reports, calendar management, facilities coordination, etc.)
Advanced proficiency with the Microsoft Office Suite, including Outlook, Teams, Word, PowerPoint, and Excel
Excellent organizational and time management with aptitude to work independently, prioritize, multitask and work under tight timelines
Passion to support the energy transition through clean energy development, sustainability-mindsets, and a focus on energy equity
Strong English written and verbal communication
Professional demeanour, strong interpersonal skills outgoing and helpful personality, ability to anticipate needs, and desire to try many new things. Less than 5% travel is expected as part of this position
What is Preferred
Familiarity with renewable energy or consulting industries
Knowledge of project management tools
Experience supporting remote/distributed teams
**Immigration-related employment benefits, for example visa sponsorship, are not available for this position**
Requisition #cm68e1am5000908jo0oambbs8
Title: Senior Medical Secretary/Administrative Assistant
Company: Orthotic & Prosthetic Clinic of Jacksonville, LLC
Location: New Haven, CT
