Overview
Senior Office Specialist Jobs in Barrow, AK at North Slope Borough, AK
Full Job Description
Summary or Purpose
Coordinate administrative and clerical accounting activities for an assigned Department.
Essential Duties and Responsibilities
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification. Shown are duties intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
Updates and tracks a variety of electronic and paper files, records, reports, and related documents; maintains file integrity and confidentiality by monitoring and assuring compliance to Department policies and procedures; assures the accuracy of the electronic and paper filing systems.
Oversees day-to-day office activities; trains and coordinates the work of clerical staff; monitors document preparation for accuracy and completion; supervises office supplies inventory; processes invoices for payment; assists with staff training programs; assists with client services as necessary.
Enters information into computer tracking systems; schedules, prepares and proofreads documents for distribution; assists in preparing grant applications and coordination of grant and state programs; assists in developing, revising, and monitoring budgets.
Prepares and assembles reports;may prepare time sheets for employees and keep daily records of attendance; processes documents and maintains department document logs as required.
Compiles and updates statistical information, reports and related documents; attends meetings, take and transcribe meeting minutes.
Coordinates and schedules travel arrangements, meetings and appointments as requested.
Serve as a liaison between agencies, programs and departments.
Maintain absolute confidentiality of work-related issues, personnel records and Borough information.
May be required to work a non-traditional work schedule to include evening, holidays and weekends and may be subject to 24 hour on-call status. (Search and Rescue only)
Respect operations by maintaining confidentiality of all the department missions. (Search and Rescue only)
Perform other duties as assigned.
Health Department
May be required to work a non-traditional work schedule to include evening, holidays and weekends and may be subject to 24 hour on-call status.
Respect clients by recognizing their rights and maintaining confidentiality, including HIPAA requirements.
Protect self, co-workers and consumers by following policies and procedures to prevent the spread of blood borne and/or airborne diseases.
Knowledge, Skills and Abilities
Knowledge of North Slope Borough policies and procedures.
Knowledge of the principles of records management, fund accounting, and budgeting.
Skill in using personal computers and a variety of software applications.
Skill in drafting and completing accurate reports, technical documents and correspondence.
Borough Clerk’s Office&Planning/IHLC
Fluent in Inupiat speaking and understanding.
Education, Experience, Certifications and Licenses Required
High school graduate or G.E.D/or, a combination of 12 years of education and related work experience.
Four years of clerical work experience;
Ability to obtain a valid Alaska driver’s license that meets North Slope Borough insurance criteria wit…
Title: Senior Office Specialist
Company: North Slope Borough, AK
Location: Barrow, AK
Category:
