Overview
Senior Office Specialist; Part-Time Jobs in Lake Forest, USA at City of Lake Forest, CA
Position: Senior Office Specialist (Part-Time)
Salary: $27.71 – $36.02 Hourly
Location : Lake Forest, CA
Job Type: Part-time
Department: City Clerk
Opening Date: 03/31/2026
Closing Date: 4/17/2026 5:00 PM Pacific
FLSA: Non-Exempt
Description
“Lake Forest, Where Work and Life Come Together Naturally.”
Are you looking for a new challenge in a team-oriented office environment? Do you have exceptional office support skills and experience? If so, the City of Lake Forest is looking for a hardworking, organized individual to fill a part-time Senior Office Specialist position within the City Clerk’s Department. The ideal candidate will have experience working with the public and be a creative problem solver who is willing to act independently within the guidelines established by the City.
This position shall remain as a part-time position only. Expected working hours are 20-25 hours per week, Monday – Friday. Schedule will be determined with the City Clerk upon hire.
This is position is subject to close mpt application is encouraged.
Closing Date:
Friday, April 17, 2026 at 5:00 PST
Interviews are scheduled to be held week of May 6, 2026. Schedule may adjust pending departmental needs.
Interested? Apply Here!
Senior Office Specialist
Job Description
Examples of Duties
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the class.
1. Types, word processes, formats, edits, revises, proofreads, and processes a variety of documents and forms including general correspondence, notices, reports, permits, memos, statistical charts and other documents from rough draft or verbal instructions; composes routine correspondence; copies, disseminates, and posts documents and information as appropriate.
2. Assists the general public, City staff, and outside groups and agencies by providing information related to specific program area of assignment; receives office and telephone callers; responds to complaints and requests for information relating to assigned responsibilities; refers callers to appropriate City staff for further assistance as needed.
3. Provides information and forms to the public; collects and processes appropriate information; applies applicable policies and procedures in determining completeness of applications, forms, records, and reports.
4. Compiles, prepares, and enters data into a computer from various sources including accounting, statistical, and related documents; inputs corrections and updates; verifies data for accuracy and completeness; assists in the compilation of reports.
5. Maintains accurate and up-to-date office files and records for assigned areas; prepares and monitors various logs, accounts, and files for current and accurate information including manual and computer logs of documents processed, calls and complaints received, applications for permits and licenses, and other requests; organizes and maintains filing systems; collects information and prepares regular and periodic statistical reports.
6. Processes mail including receiving, sorting, time-stamping, logging, and distributing incoming and outgoing correspondence and packages.
7. Sorts, assigns codes, cross-references, duplicates, and files a wide variety of City records, documents, and other materials for area of assignment.
8. Operates a variety of office equipment including a computer, typewriter, copier, facsimile machine, and adding machine; utilizes various computer applications and software packages.
9. May ensure maintenance of office equipment and order office supplies.
10. May update binders and bulletin boards of codes, regulations, meeting minutes, and notices; maintain up-to-date file listings, indexes, cross-references, and emergency cards.
11. May assist in scheduling and coordinating special events, training, and seminars.
12. Performs a variety of imaging activities for official City documents; organizes and scans official documents and vital records into the Electronic Imaging System for archiving.
13. Conducts quality control inspection of scanned documents and imaging…
Title: Senior Office Specialist; Part-Time
Company: City of Lake Forest, CA
Location: Lake Forest, USA
Category:
