Overview
Senior Receptionist Jobs in New York, NY at Fox Corporation
Job Title/Position: Non-profit Executive Assistant
Reports to: Chief Executive Officer
Schedule: M-F, Evenings and weekends rarely
Pay Rate: $55,000 – $60,000 annually (commensurate with experience)
JOB SUMMARY
The Executive Assistant position will average 40 hours per week under the supervision of Discovery World’s President/CEO. The Executive Assistant is expected to provide support to the museum’s executive & administrative staff including Development staff and Board of Directors. This is a dynamic position which requires strong attention to detail, a great sense of initiative for accomplishing work that needs to be done, and the ability to manage multiple deadlines in many different areas.
ESSENTIAL DUTIES AND RESPONSIBILITIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other minor duties may be assigned.
Completes a broad variety of administrative tasks for the President/CEO including:
Managing an active calendar of appointments
Keeping the President/CEO well-informed of upcoming commitments and responsibilities.
Proactively addressing conflicts in scheduling.
Compiling documents for appointments and meetings.
Preparing agendas, briefs, reports, and presentations.
Drafting and editing correspondence for the President/CEO.
Arranging travel plans.
Provides a bridge for smooth communication between the President/CEO, internal staff, and external partners.
Serves as a primary resource for members of Discovery World’s Board of Directors.
Manages all scheduling and meeting logistics for board and committee meetings.
Works with the board and committee chairs to prepare meeting materials.
Takes the lead in preparing agendas, presentations and additional materials for quarterly board and committee meetings.
Acts as archivist for the organization, including but not limited to drafting minutes for all committee and board meetings.
Development support: supports communications, marketing and fundraising activities including the annual gala event.
Provides additional administrative support for members of Senior Management Team (COO, and CFO, as needed).
WORK ENVIRONMENT
Listed below are key points regarding environmental demands and work environment for the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Required to use motor coordination and finger dexterity (such as keyboarding, machine operation, etc.): Part of the Workday
Required to speak to customers via telephone, email, and/or in-person: Often.
May be required to lift objects up to 30 pounds: rarely.
May be exposed to physical occupational risks (cuts, burns, exposure to toxic chemicals, etc.): rarely.
May be exposed to a physical environment which involves dirt, odors, and noise, weather extremes, and/or similar elements: rarely.
The normal setting for this position is: office setting/museum exhibit setting. This position will be in the office full-time.
Qualifications
JOB QUALIFICATIONS
The requirements listed below are representative of the qualifications necessary to perform the job.
Education and Experience
Five (5) Years’ experience OR a bachelor’s degree and five (3) years’ experience working in assistance to senior staff. Non-Profit Board Liaison experience strongly preferred.
Experience and proficiency in writing meeting minutes and drafting executive correspondence.
Experience and proficiency in Microsoft Office programs.
Proficiency with Office 365.
Basic desktop publishing/graphic designs skills a plus including Canva.
Experience with data entry and ability to learn internal database system.
Experience working in a nonprofit organization and/or museum setting a plus.
Other Knowledge, Skills, or Abilities
A mature, self-starter; able to work independently and proactively, set and achieve goals, and be held accountable for those goals.
function in a calm, reserved, and effective manner under stress.
Resourceful and able to think critically, especially regarding handling conflicting priorities proactively and expeditiously.
Flexible; able to change tasks and priorities as necessary.
Honest, trustworthy and ethical; unimpeachable integrity and able to handle confidential information with discretion.
Ability to professionally interact with a broad range of stakeholders including board members, staff, external partners and donors.
Strong organizational skills and attention to detail.
Expert communication skills, both writing and verbal.
Effective listening skills.
Accessible; responsive to the needs of internal staff and external partners and vendors.
Team-player; able to collaborate to achieve results.
Dedication to Discovery World’s educational mission.
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Title: Senior Receptionist
Company: Fox Corporation
Location: New York, NY
