Overview
Senior Sales Administrative Assistant Jobs in Orlando, FL at Marriott International, Inc
Under the direct supervision of the Assistant Dean for Strategic Course Planning and the Executive Director of the New Student & Transition Programs department, the Program Coordinator serves as the primary coordinator for various functions of student and family orientation programs. This includes, but is not limited to: oversight of the online student and family reservation and orientation desktop online systems; provide logistical support to the Assistant Dean for course enrollment management; collaborate with Division of Student Affairs on New Bruin Leadership Academy, and support the overall operations and logistics for orientation, which can include supporting room reservations and catering for all sessions. The Program Coordinator will also oversee various transition programs within the department. This includes the New Student Mentoring Network, Bruin to Bruin Project, and Orientation Part 2. This position works collaboratively with all professional and student staff in the department, as well as with all departments on campus. The Program Coordinator will be expected to be present for all department events during the academic year and summer. This includes being involved with the recruitment and selection of 100 New Student Advisors, Spring and Summer training, all Orientation Sessions, and university events like Bruin Day.
Salary & Compensation
UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications
Demonstrated skill and ability in coordinating programs, projects, and activities as demonstrated by determining procedures or courses of action, selecting methods and implementation, and prioritizing program objectives and tasks. Demonstrated office administration and program administration skills. Demonstrated knowledge of working in college settings with college students; preferred knowledge of advising to counsel incoming new students as they transition to college. (Required)
Ability to analyze and research information and data, and to solve problems and make sound recommendations applying knowledge of university’s administration, organization, policies, procedures, and practices. Skill in working independently, with initiative and minimum direction, prioritizing assignments and completing work in a timely manner when there are changes in workload, changes in assignment, pressures of deadlines, and interruptions. (Required)
Working knowledge of NSTP programs, services and procedures. Working knowledge of Counselor Desktop and OASIS (online access to student information systems). Working knowledge of and experience in creating formatting spreadsheets and databases and in producing correspondence, documents, and reports utilizing word processing, spreadsheet, database and file applications, email. (Preferred)
Demonstrated skill and ability to make presentations to individuals or groups of varying size which are organized and informative, taking into account varying degrees of expertise and familiarity with program concepts and special language. (Required)
Skill in navigating websites, especially UCLA websites dedicated to Academic Programs and Resources, and conveying necessary information to students and staff. Ability to use discretion, sound judgment and tact in dealing with confidential materials and information. (Required)
Effective interpersonal and communication skills and ability to work with employees of all levels and areas to establish and maintain effective work relationships and to convey information concisely, accurately, and tactfully. Skill in interacting with students and other persons from various social, cultural, economic, and educational backgrounds. Ability to speak one-to-one and to groups using appropriate vocabulary and grammar to obtain and convey information accurately. (Required)
Skill in the hiring, training, supervision and evaluation of student staff, including ability to elicit a high degree of professionalism and productivity from them. Demonstrated skill in interacting as a team member and working in a collaborative and professional manner with all staff. (Required)
Demonstrated ability to develop and implement office procedures to ensure effective and timely completion of tasks. Must be able to maintain a regular schedule and on-time attendance. Be able to work as needed in the evenings or weekends for events and meeting support. (Required)
Skill in establishing and maintaining organized and accurate files and records. Skill and ability to quickly organize and analyze data and records. (Required)
Demonstrated writing, editing, and proofreading skills to prepare concise, logical, and grammatically correct correspondence, documents, and reports. Skill in creating grammatically and stylistically correct correspondence and other written documents with minimal oversight. Demonstrated skill in creating social media content across multiple platforms (Instagram, Facebook, LinkedIn). (Required)
Working knowledge of University purchasing and Bruin Buy systems. Working knowledge of UCLA Concur system. Working knowledge of University forms and online service protocols. (Preferred)
Education, Licenses, Certifications & Personal Affiliations
Bachelor’s Degree in related area or equivalent experience/training (Preferred)
Special Conditions for Employment
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
Schedule
8:00 a.m. to 5:00 p.m.
Union/Policy Covered
CX-Clerical & Allied Services
Complete Position Description
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&jobcode=TBD_4372
Apply
Campus Requisition #:
7960
UC Payroll Title:
BLANK AST 3
Department:
NEW STU AND TRANSITION PROGRAMS
Appointment Type:
2 – Staff: Career
Full Salary Range:
USD $18.06/Hr. – USD $35.78/Hr.
Onsite | Remote | Hybrid Type:
Hybrid
Department Location:
330 De Neve Drive 239 Covel Commons
Full or Part Time:
Full Time
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Title: Senior Sales Administrative Assistant
Company: Marriott International, Inc
Location: Orlando, FL
