Overview
Senior Secretary/OPS/SS one Jobs in Oregon, Illinois, USA at Ministry of Health
Position: Senior Secretary (OPS/SS 3) one (1) (vacant) post
Location: Oregon
Senior Secretary (OPS/SS
3) one (1) (vacant) post
Published:
November 29, 2024
Salary: $1,711,060 per annum
JOB PURPOSE
Reporting to the Director, Blood Transfusion Service, the incumbent is responsible to provide professional administrative services to the Director, National Blood Transfusion Service.
KEY RESPONSIBILITY AREAS/MANAGEMENT/ADMINISTRATIVE RESPONSIBILITIES
Establishes and maintains an effective information, storage and retrieval system for the office
Receives and sorts incoming mails
Dispatches outgoing mails
Type routine letters/memos
Ensures the prompt and accurate recording of files
Books venues for meetings/workshops
Make arrangements for meetings/workshops
Follow-up on correspondences and assignments issued by the Director to functional officers
Screens telephone calls and visitors and refer them to appropriate officers
Ensures that all confidential documents are secured
Makes photocopies of correspondence and other documents
TECHNICAL
/Professional Responsibilities
Composes letters and memoranda in response to correspondence received from Director via email or hard copies;
Prepares documents including letters, reports for Director’s signature;
Participates in the preparation and compilation of (edit and type) Monthly and Annual Reports and submit to Director, NBTS for review before submitted to Director NLS (Compile monthly Blood Donor Statistics/quarterly and annual reports).
Arranges for meetings, seminars and workshop / prepares agenda, attendance records and produce minutes for various meetings
Participates in the preparation of Work Plans and Strategic Plans for the NBTS and submit to Director, NBTS for review
Responds to enquiries relating to Archived Paternity Test results done for the relevant Court Offices and individuals for immigration purposes.
Other Responsibilities
Performs other related duties
MINIMUM REQUIRED EDUCATION AND EXPERIENCE
CXC or GCE ‘O’Level subjects including English Language; successful completion of the prescribed Secretarial Course of study at the Management Institute for National Development (MIND) or any Accredited Secretarial Studies, proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute, plus four to five (4-5) years’ general office experience;
OR
Graduated from an accredited school of Secretarial Studies with proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute, training in the use of a variety of software applications e.g., word processing, database and spread sheets;
English Language at CXC or GCE ‘O’Level; completion of the appropriate Office Professional Training Course at the Management Institute for National Development, plus four to five (4-5) years’ general office experience;
Applications with résumés are to be submitted no later than December 13, 2024, to:
Director
Senior Human Resource Management & Development
The Ministry of Health thanks all applicants for their interest; however, please note that only short-listed candidates will be contacted.
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Title: Senior Secretary/OPS/SS one
Company: Ministry of Health
Location: Oregon, Illinois, USA
Category: Administrative/Clerical (Education Administration, Clerical, Healthcare Administration, Office Administrator/ Coordinator)
