Senior Team Coordinator Jobs in Bristol – England – UK at Hoare Lea
Position: Senior Team Coordinator – (1645)
Bristol – Bristol, BS32 4UB
We have anexcitingopportunity for a Senior Team Coordinator to join apassionate teamof award-winning professionals at Hoare Lea. The role is based in our Bristol office, with close working across our connected offices based around the UK. You will be joining a friendly admin team responsible for providing extensive administrative support to the Climate Business Unit across all regions.
Hoare Lea is an award-winning engineering consultancy with a creative team of engineers, designers, and technical specialists. We provideinnovative solutionsthrough human-centric and planet-conscious design to complex engineering challenges for buildings.
We are committed to providing adiverseenvironment for everyone as well as a commitment to a sustainable present and future.
Look around you. There is, likely, a Hoare Lea’s project in your area.
Why work for us?
You’ll be a part of ourdiversework environmentand will be able tomake a difference.
You’lladvance your career, your way, thanks to our structured Career Paths framework.
As Senior Team Coordinator you will provide essential administration support to theSustainability& Utility Infrastructure & Energy Group across a range of regional teams. You will play a vital role in improving the efficiency of the admin team supporting other team members in the successful running of a busy Business Unit. The role will report into the Admin Team Leader but will enjoyautonomyandflexibilityin workloads coming directly from all team members.
The role will involve supporting the implementation of operational processes within the business and aims to support and manage effective change to meet the business objectives set and ensurescommunicationand engagement of change to the business.
Provide administrative support to over 100 consultants, including team leaders and Directors as required
Organise meetings, liaising with all levels of clients and staff
Organise travel arrangements and hotel bookings both for the UK and overseas
Liaise with team members over the phone, via email and Teams and actioning requests as appropriate
Assisting with report updates as required. Documents can be large and complex and can involve working to tight deadlines
Support with document control, uploading, and downloading documents as required for specific projects
Support PAs in the preparation and formatting of tender documentation, adhering to Hoare Lea brand guidelines
Update and maintain group CVs for use in tender documents
Assist with employee inductions, liaising with Team Leaders as necessary
Support with organising catering, post, printing and binding documents and any other ad hoc duties when required
Setting up new enquiries onto the finance system
Ability to prioritise, organise sand multi-task where necessary
Good team spirit, desire to take part and get involved
Ability to remain confidential and show integrity
Confident communicator in both written & verbal with strong interpersonal skills – must be able to deal with individuals at all levels
Ability to manage expectations
Good eye for detail, confident and able to gainrespectquickly
PC/IT skills – …
Title: Senior Team Coordinator
Company: Hoare Lea
Location: Bristol – England – UK