Overview
Service Admin. Assistant Jobs in Rosedale, MD at All Roads
Department: Operations
Position: Operations Assistant/ Scheduling Coordinator
Position Overview:
We are seeking a detail-oriented and highly organized Operations Assistant with a strong focus on scheduling to join our dynamic operations team. In this role, you will be responsible for coordinating and managing the schedules of various team members, resources, and activities to ensure the efficient operation of our business. You will play a key role in optimizing workflow, maintaining effective communication, and supporting the overall operational needs of the organization.
Key Responsibilities:
1. Scheduling Management:
o Coordinate and manage the daily, weekly, and monthly schedules for team members,
resources, and projects.
o Organize meetings, appointments, and travel arrangements, ensuring all scheduling
conflicts are resolved proactively.
o Maintain and update team calendars, ensuring accurate availability and timely scheduling adjustments.
2. Communication & Coordination:
o Serve as a point of contact for all scheduling-related inquiries and requests from internal
teams and external partners.
o Liaise with team members and departments to ensure proper resource allocation and
avoid scheduling conflicts.
o Communicate schedule changes, updates, and confirmations effectively.
3. Documentation & Reporting:
o Maintain up-to-date scheduling records, logs, and related documentation in compliance
with company policies.
o Assist in preparing weekly or monthly scheduling rosters for clients and events.
o Reviewing guards’ timesheets for accuracy before payroll processing.
4. Support Operations Team:
o Assist the operations manager in the coordination of special projects, events, and
activities that require planning, scheduling or equipment.
o Ensure seamless transitions between shifts, activities, and tasks to maintain operational
continuity.
o Provide administrative support to other team members as needed to facilitate smooth
operations.
5. Problem-Solving & Issue Resolution:
o Proactively identify and resolve scheduling conflicts or issues to minimize operational
disruptions.
o Suggest improvements to scheduling systems or processes for enhanced efficiency.
6. General Administrative Support:
o Perform various administrative tasks, such as organizing documents, managing expired
licenses and maintaining office supplies as required.
o Assist with other operational tasks and projects as needed.
Qualifications:
High school diploma or equivalent; associate degree or higher preferred.
Proven experience in scheduling or administrative roles (preferably in an operations
environment).
Strong organizational and time-management skills, with the ability to prioritize and manage
multiple tasks efficiently.
Excellent written and verbal communication skills.
Ability to handle confidential information with integrity and professionalism.
Strong attention to detail and accuracy in scheduling and record-keeping.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) or equivalent software; experience
with scheduling tools or project management software (e.g., Tsheets, Google Calendar, google
docs) is a plus.
Ability to work independently and as part of a team.
Strong problem-solving skills and the ability to think quickly in a fast-paced environment.
Working Conditions:
Part time while training. Thereafter, fulltime.
4 days a week at Studio City office, remaining work hours remote.
On call on weekends, when needed.
Compensation:
$23-$25/hr for 20-30hrs per week for first 3 months while training.
Full time salary after training has completed
Health insurance benefits available after 3 full months full time
6 days paid sick days
How to Apply:
Interested candidates are encouraged to submit a resume outlining their qualifications and interest in the position to [email protected]. Looking to fill the position as soon as possible.
Job Type: Full-time
Pay: $23.00 – $25.00 per hour
Benefits:
Dental insurance
Health insurance
Vision insurance
Schedule:
8 hour shift
Day shift
Monday to Friday
Weekends as needed
People with a criminal record are encouraged to apply
Ability to Commute:
Studio City, CA 91604 (Required)
Ability to Relocate:
Studio City, CA 91604: Relocate before starting work (Required)
Work Location: Hybrid remote in Studio City, CA 91604
Title: Service Admin. Assistant
Company: All Roads
Location: Rosedale, MD
