Overview
Service Administrative Assistant Jobs in Charlotte, NC at McKenney’s Inc.
## Job Overview
The Administrative Assistant is a proactive and dedicated individual with a passion for excellence and a knack for getting things done. In this role, the Administrative Assistant will provide top-notch administrative support, managing a wide variety of activities and swiftly adapting to changing priorities. This position demands a self-disciplined, self-organized individual who can handle details independently, while passionate about driving a meaningful mission forward.
## Responsibilities
Provides excellent customer service to all FLASCO members, partners, and other stakeholders while maintaining appropriate level of confidentiality
Be a team player and partner with co-workers to meet the continually changing needs of FLASCO and its members.
Comprehensively support the Executive Director and Senior Executive
On behalf of the Executive Director manage daily calendar and travel including heavy scheduling of meetings, speaking engagements, and conference calls in coordination with internal staff, FLASCO members, and external constituents
Provide continuity in the Executive Director’s absence.
Regularly exercise independent judgment in managing projects in an organized and timely manner as assigned
Build strong relationships with individuals in the organization
Manage Vendors and general office logistics management
Develop relationships with vendors to ensure top quality service and negotiate with service providers to drive down expenses.
Manage all IT related items (server updates, company emails, computer/printer issues, etc.), working closely with a third-party network company.
Bookkeeping with QuickBooks: accounts payable, bookkeeping, and data entry tasks
Performing Bank Account and Credit Card Reconciliations
In person and virtual and event coordination with multiple stakeholders and details required for each event.
Coordinate activities (operations and planning) for multiple projects at a time.
Use your writing skills to provide professional business documents, final proofread copies ready for signature, including meeting minutes, summaries, and proposals
Assist with coordination of educational events including managing registration, interacting with attendees, and set up and tear down for meetings.
Additional responsibilities assigned as needed.
## Skills
Proficient knowledge of MS Office Suite software is required.
Microsoft Outlook, Word, Excel, PowerPoint, and Publisher will be used extensively and in-depth
Ability to perform complex data entry tasks
Ability to operate office equipment
Ability to follow oral and written instruction
Ability to maintain complex filing system
Associate degree or relevant work experience required
1 – 3 years of QuickBooks Online experience
Minimum of 3 years in an advanced administrative role
Ability to travel and work on some weekends. (advance notice provided)
Highly efficient in time management.
Ability to follow through and fulfill commitments
Strong interpersonal communication skills
Ability to address issues immediately without procrastination
Detail oriented with a focus on accuracy and quality
Job Type: Full-time
Pay: $57,000.00 – $62,000.00 per year
Benefits:
Paid time off
Schedule:
Monday to Friday
Weekends as needed
Experience:
QuickBooks: 1 year (Preferred)
Microsoft Outlook: 1 year (Preferred)
Ability to Commute:
Riverview, FL 33578 (Preferred)
Work Location: In person
Title: Service Administrative Assistant
Company: McKenney’s Inc.
Location: Charlotte, NC
