Overview
Service Coordinator / Office Administrator Jobs in United States at Midwest Petroleum Equipment LLC
Job Purpose Summary
Performs intermediate administrative work serving as the Clerk to the City Council and as custodian of all official City records, preparing and maintaining official City records and files, maintaining City resolutions, ordinances, minutes, and other records, assisting members of Council with special projects, and related work as apparent or assigned. Work is performed under supervision of the Mayor and Vice-Mayor.
Essential Responsibilities
Prepares and distributes various documents and notifications, including meeting materials such as Council agenda packets, public hearing announcements, and public meeting notices for Council and all other boards, commissions, authorities, and committees of the City.
Maintains documentation on the tenure and term, expiration, vacancy, and prospective candidates for positions on over multiple boards, commissions, authorities, and committees.
Ensures that audio recordings are made of all Council meetings and work sessions, transcribes them into minutes, indexes all related records, and maintains them as public records in the manner required by law.
Ensures the preparation, preservation, distribution, and management of official records of all public meetings of Council.
Composes and processes the Resolutions and Proclamations for Council.
Attends bid openings and maintains bid packets as legal documents.
Maintains titles and registrations for all City vehicles and maintains any related-legal documents.
Receives citizens’ complaints, then registers and directs complaints to appropriate departments for action.
Provides administrative support to Councilors such as scheduling appointments and meetings, making travel arrangements, processing incoming and outgoing mail, preparing correspondence, screening calls, and directing visitors.
Job Specifications
Minimum Education and Experience:
Associate’s degree in business or public administration, or related field; at least 5 years of increasing responsibility in office management, public administration, or providing support to an official body similar to Council; or an equivalent combination of education and experience.
Licenses and Certifications:
Some combination of Virginia Municipal Clerks Association (VMCA), Municipal Clerk or Master Municipal Clerk, International Institute of Municipal Clerks (IIMC), Certified Municipal Clerk (CMC), or Master Municipal Clerk (MMC) certifications preferred.
Commissioned Notary Public
Knowledge, Skills, & Abilities:
Knowledge of public body procedures and rules of conduct, and a basic familiarity with elections.
Knowledge of laws and regulations governing the publishing, filing, indexing, and safe keeping of public records.
Knowledge of legal terminology, secretarial techniques, office equipment, Microsoft Office, Microsoft Outlook and other common administrative tools, technology, programs and software.
Good organizational skills and attention to detail.
Strong time-management skill.
Ability to work under pressure.
Ability to effectively interact with the general public, with other jurisdictions, and with City officials.
Ability to deal with multiple projects and issues at the same time.
Ability to work outside normal business hours as required (Council regular and special meetings, etc.).
Work Environment
Work Environment:
Work is primarily performed in an indoor, climate-controlled, pleasant environment.
Essential Physical Activities:
Stooping, crouching, walking, pulling, lifting, grasping, hearing, seeing up close, seeing far away, kneeling, reaching, pushing, talking, and finger movement.
DISCLAIMER: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of employees assigned to this job.
Job Type: Full-time
Pay: $55,000.00 – $67,000.00 per year
Benefits:
Dental insurance
Employee assistance program
Flexible schedule
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Vision insurance
Schedule:
Monday to Friday
Ability to Commute:
Hopewell, VA 23860 (Preferred)
Ability to Relocate:
Hopewell, VA 23860: Relocate before starting work (Preferred)
Work Location: In person
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Title: Service Coordinator / Office Administrator
Company: Midwest Petroleum Equipment LLC
Location: United States
