Overview
Service Desk Specialist Jobs in Chandler – Arizona – USA at Arthur Lawrence
CHANDLER UNIFIED SCHOOL DISTRICT
JOB DESCRIPTION
CLASSIFICATION: OFFICE
TITLE: PURCHASING TECHNICIAN
CALENDAR: 2611H-FT
SALARY: GRADE 112
Job Goal:
To assist buyers in purchasing processes including preparation and filing of purchasing documents, solicitation files, contract renewals, processing new vendor requests, updating forms and ongoing vendor maintenance.
Minimum Qualifications:
High School Diploma or equivalent
Computer proficiency to include use of basic software applications (Word, Excel, etc.)
Ability to work well withdiversegroups of people
Excellent verbal and writtencommunication skills
Ability to organize, prioritize and meet deadlines
Satisfactory criminal background check
Core Job Functions:
Assist buyers with preparing solicitation and quote files in accordance with the USFR and State Procurement rules
Process all new vendor requests in a timely manner
Assist in maintaining vendor files and updates as necessary including, but not limited to: address changes, vendor name changes and use tax status.
Review vendor files for accuracy and ensure that all required documentation has been obtained including Vendor Registration and W-9 forms
Prepare annual contract renewals for District solicitations
Maintain the District’s extended contract list and bid files
Assist with compiling information and pulling documentation for audits
Assist with the preparation of Governing Board agenda items
Review all Contract Processing Forms and notify end users when contracts/agreements have been approved
Educate prospective vendors on how to register on Open Gov to be added to the vendor database
Assist with annual 1099 process and research any discrepancies
Assist with updating the Purchasing related documents, forms, training materials, and website content as needed
Archive District procurement records per the AZ State Library, Archives & Public Records Retention Schedule
Assist with monthly p-card reconciliation
Perform a wide variety of clerical tasks including typing, filing, coding, preparing reports
Maintain a variety of records and files
Maintain confidentiality of proprietary and other sensitive information related to procurement.
Assist buyers as required for thepurposeof supporting them in the completion of their work activities
Receive inquiries by telephone or in person and giving out appropriate information
Perform all duties in a safe and prudent manner
Perform other duties as assigned
Core Values/Professional Qualities:
Respond to all internal and external customers, as it relates to position, in a prompt, efficient, friendly and patient manner
Function effectively as a team member
Be responsible, reliable and punctual
Be flexible and adaptable to change
Positively accept direction
Establish and maintain courteous, cooperative working relationships with students, staff and parents
Direct constructive criticism toward improving the district
Exercise positiveproblem solvingbehavior andconflict resolutionskills
Adhere to the dress code appropriate to the site and job
Share sensitive student and staff information on a need to know basis
Be a positive role model
Work with a large cross section of people in a professional and non-judgmental manner
Physical Requirements – Office
Positions in this classification typically require: stooping, …
Title: Service Desk Specialist
Company: Arthur Lawrence
Location: Chandler – Arizona – USA
Category: Administrative/Clerical
