Overview
Singapore – Receptionist Jobs in Singapore – Singapore at Herbert Smith Freehills
** SINGAPORE*
* ** THE OPPORTUNITY*
* ** The opportunity*
* Reporting to the Operations Manager, you are expected to provide administrative support in a timely and responsive manner to internal staff across HSF as well as external visitors to the HSF Singapore office.
** The role will involve**:
– To be responsible for overall reception duties in a professional manner including receiving clients and visitors and answering visitor inquiries.
– Answering, screening and directing incoming calls to the appropriate person, and if necessary, to take messages accurately and forwarded the messages on a timely basis.
– Maintaining high standards of presentation in the reception area, lobby and other public areas.
– Supporting high level of client service F&B requirements. Serving coffee, tea or other drinks to guests and visitors when required.
– Managing efficient scheduling of the conference rooms calendar.
– Work with cleaner to maintain a tidy appearance of the conference rooms before and after use, including the replenishment of stationery.
– Ensuring all meeting connections go smoothly
– Learn and be well-versed with meeting rooms equipment and updating wi-fi passwords
– Handling reprographics requests for clients in the conference rooms.
– Ensuring all incoming mail is distributed promptly.
– Maintaining a Visitor/Contractor Pass log to document the issuance of visitor/contractor passes and, to follow up with a daily review of the log.
– Arranging laundry for events requirement.
– Support event logistics
– Arrange photo shoot for new joiners.
– Admin tasks such as
– Printing and binding
– Ordering of supplies of whole office
– Preparing invoices
– Other ad hoc duties as required.
** SKILLS, EXPERIENCE AND QUALIFICATIONS*
* – A minimum of 2 years’ relevant working experience preferably in a professional services environment.
– Excellent interpersonal and customer service skills.
– Strong telephone manners and
communication skills
.
–
Ability to
work in a highly
collaborative team
environment.
– Flexible to work after hours and on weekends/public holidays if required.
– Good command of English.
– Proficiency in MS Office and Chinese word processing
** GROUP / TEAM*
* Office Operations
** GROUP / TEAM DESCRIPTION*
* Our Office Operations function plays a central role in managing our working environment and the services within it, so that practice areas can serve their clients to the best of their ability. That goes beyond just ensuring that professionals have the client-facing and office services and equipment they need. It’s about ensuring that every space around our global network serves its
purpose
effectively, whether that’s an office, a breakout area or a conference room.
The team also makes sure that all-important legal documents are where they need to be through the mailroom and courier services, as well as overseeing document archival and retrieval. Our Office Operations function includes Procurement, Building Operations, Document Production, Business Continuity and Client Services & Travel teams.
** ROLE TYPE*
* Business Services
** CONTRACT TYPE*
* Per…
Title: Singapore – Receptionist
Company: Herbert Smith Freehills
Location: Singapore – Singapore
Category: Administrative/Clerical
