Overview
Site & Administrative Assistant Jobs in New Castle, DE at Croda
LOOKING TO MAKE A DIFFERENCE IN A FULFILLING POSITION?
OVERVIEW & JOB SUMMARY
Visiting Angels is seeking an energetic, organized, and resourceful individual with a heart for service to join our team. Our office culture is one of recognition and appreciation, with emphasis on creative a positive, teamwork environment. We strive to provide a profoundly, remarkable experience to our clients, caregivers and each other within the office. We are dedicated to deliver the highest level of customer service and care.
The Administrative Assistant will be an integral part of staff efforts in upholding the mission of Visiting Angels. If you have an infectious smile that comes through over the phone, are driven to serve others in your community and want to work with an amazing team – apply asap! We are eager to hire the right person, and would love to talk with you about this opportunity!
DUTIES AND RESPONSIBILITIES
Office Services
Administrates the reception area to ensure effective telephone and mail communications, both internally and externally, to maintain professional environment and culture
Serve visitors by greeting, welcoming, directing and announcing them appropriately
Answer, screen and forward incoming phone calls, as needed to individuals, departments or offices, while providing basic information when needed.
Distribute incoming and prepare outgoing mail
Maintain the reception/entry and conference areas in a professional manner
Purchase and manage use of office supplies
Maintain security by following procedures and controlling access to the rest of the office
Update office contact information and distribute as needed
Perform other clerical duties such as photocopying, collating, scanning, faxing, etc.
Responsible for office equipment maintenance, including troubleshooting software/hardware issues
Administrative Support
Coordinates overall administrative activities for the office
Maintain and communicate company calendar and schedule of meetings
Perform scheduling tasks as directed by owners/administrators utilizing ClearCare
Assist in preparing employee orientation binders, assessment folders & Client Notebook
Caregiver recruiting, interviewing, hiring, training & orientation coordination
Maintain Caregiver files, records, data
Make badges for new hires and replacements
Send correspondence letters and cards, as requested by staff
Perform tasks to assist office management as needed
Human Resources
Distribute employee communications (handbooks, 401K eligibility, monthly safety tips, updates, notices, etc.)
Compile and keep up to date hiring documents and packets (current I-9, tax documents, etc.)
Check for errors on all incoming hiring paperwork, checking and signing off as needed, certifying their authenticity and accuracy according to state and federal guidelines.
Assist with employee recognition activities
Inform, follow up, receive and upload Annual trainings, expirations on necessary files, completion of WOTC questionnaires, etc.
Marketing
Communication of Referral contacts/phone calls
Compile marketing materials (assessment folders) and communication Notebooks for client services
Schedule and organize meals for trainings and other organized events
Assist in preparing presentation and trade show information
Qualifications
Some college or post high school education preferred
Able to work in an environment with a high level of activity
Interpersonal and communication skills
Customer service orientation
Attention to detail
Proficient computer skills
Compensation Package: Pay = $17-$19/hr DOE, Medical Insurance, 401K with matching, Fitness Club Membership, 2 weeks vacation available to use upon hiring, on-going training & education, discounted legal services, discounted disability and supplemental insurances.
HOURS AND DAYS
Monday through Friday 8:30am to 5pm
Title: Site & Administrative Assistant
Company: Croda
Location: New Castle, DE
