Overview
Site Administrator Jobs in Atlanta, GA at Daifuku
Job Summary
Blue Cypress Consulting is seeking a responsible and self-motivated individual for a 15 to 20 hour part-time Operations Coordinator position for a community planning and engineering small business in Decatur. We are looking for someone with outstanding verbal and written communication and interpersonal skills. Must be detail oriented and able to prioritize, multitask, and organize projects. A candidate with enthusiasm, professionalism, flexibility, and creativity will be a good fit for our team. The successful candidate will have demonstrable experience with Microsoft Office particularly with Excel, Word, and PowerPoint. Additional software experience with Unanet or other accounting software is preferred. They should thrive in a fast-paced environment and exemplify Blue Cypress’s core values: Collaborative, Strategic, and Improvement-Oriented.
Qualifications
To perform this job successfully, an individual must be able to perform each essential function mentioned satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Necessary accommodations will be provided in compliance with the Americans with Disabilities Act and state or local law.
The statements in this job description are intended to describe the essential nature and level of work being performed. They are not intended to list ALL responsibilities or qualifications of the job.
Responsibilities Include:
· Assist accounting, operations, marketing, and project staff on a daily basis
· Data Entry
· Post cash receipts
· Input accounts payable, credit card receipts, weekly bank records
· Open, sort, and distribute mail; identify priority items
· Monitor and order office inventory
· Keep Decatur office organized
· Schedule meetings
· Scanning and physical and digital filing and organization
· Assist with completing timesheets
· Assist leadership team with submitting expense reports
· Track and research professional organizations and upcoming awards, conferences, and events
· Input information into CRM for marketing group
· Assist marketing with completing proposal forms
· Sponsorship tracking
· Process certificates of insurance
· Report updates
· Prepare slide decks
· Assist with event planning on an as-needed basis
· Travel bookings as requested
· Other operational duties as requested
Minimum Qualifications Include:
· Associate’s degree
· 5 years of related professional administrative experience
· Proficiency in Microsoft Office Suite
· Proficiency in Microsoft Excel is a must
· Strong attention to detail
· Effective and personable verbal and written communication abilities with strong follow-up skills
· Flexibility and ability to prioritize and handle multiple tasks and collaborate with various managers in a fast-paced environment
· Ability to receive and act upon constructive feedback
· Must maintain confidentiality of sensitive information
· Ability to assist with the overall administrative needs of a growing 30-person business with multiple office locations
· Enthusiasm, professionalism, creativity, and strong interpersonal skills
· A strong work ethic and positive commitment to being an active participant in our small business culture is a must
· Must be authorized to work in the United States
Preferred Qualifications Include:
· Experience working in the architecture / engineering industry
· Certified as a notary
Required Software Proficiencies Include:
· Microsoft Office Suite including Excel, Word, PowerPoint, and OneNote
Preferred Software Proficiencies Include:
· Unanet, or other similar ERPs such as Deltek
· Paychex, or other similar PEO websites
Supervisory Responsibilities
This position is not responsible for supervising other employees.
Travel
There is no travel expected for this position.
Work Authorization
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
This is a hybrid position (in office/remote). We offer a telecommute option to work once a week from the office, with a minimum of 6 times per month at the office, and the remainder of the time to work from home. If desired, employees may work up to every day in the office instead of at home. During onboarding, new hires may be required to work more frequently in-person at the office with their supervisor. While in the office, the employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment. Smoking and vaping shall be prohibited in all enclosed areas within the workplace.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Prolonged periods sitting at a desk and working on a computer
Must be able to lift up to 15 pounds at times
Company Profile
Blue Cypress Consulting is a vibrant and growing firm based in Decatur, GA, with a growing office in Seattle, WA. Formed in 2013, the firm provides clients with best-in-class infrastructure management and community planning consulting services. Below are our Core Values:
· Collaborative: We work together to create unified solutions by respectfully embracing diverse perspectives, acting on constructive feedback, and developing shared goals.
· Strategic: We make thoughtful, forward-thinking decisions that align with well-defined goals, prioritize long-term impacts, and optimize resources to achieve meaningful outcomes for our company and clients.
· Improvement-Oriented: We focus on positive growth, innovative problem-solving, and the continuous enhancement of efficiency and quality for our team and clients by seeking and embracing feedback and reflecting on successes and opportunities for development.
We add value through responsiveness; a focus on innovation; offering honest, respectful, and well-thought-through advice; and high-end analytical services. We strive to stay sharp, monitor and set trends, and think outside the box to offer fresh ideas to our clients. We sweat the details, while keeping our eye on the strategic horizon. Above all, quality and integrity are the touchstones of Blue Cypress culture.
Employee Development – Our Philosophy
We believe in helping our employees align their energy with their passion. We believe in setting our employees up for success by providing structure to develop their careers. We believe in mentorship that nurtures passion and challenges the intellect. We embrace the entrepreneurial spirit and are seeking a candidate with the same passion for making our company their own and changing the world. We support getting involved in community and trade organizations, attending career related training opportunities, and attending conferences to present and to learn.
Benefits of Working with Us
Blue Cypress Consulting has received recognition as a Best Place to Work by the Atlanta Business Chronicle. Our commitment to our team members and the company culture is a top priority. At Blue Cypress Consulting, we offer flexible work arrangements/schedules and strive to promote work/life balance. We utilize remote working tools such as screen sharing and professional conference calling equipment, as well as cloud file storage, enabling our consultants access to their team and data from any client site. We offer a retirement account matching program.
The Ministry of Culture (MOC) at Blue Cypress is an employee-driven, management-supported effort that provides a place to guide company culture, promote team building, and create a positive work environment that makes employees feel valued and appreciated. The MOC currently implements the following four initiatives:
· Team Building
· Community
· Involvement Enrichment
· Wellness & Environmental
Affirmative Action/EEO Statement
Blue Cypress Consulting provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Additional Information
This job description in no way states or implies that these are the only duties to be performed by the employee filling this position. The employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by management. Management has the right to add to, revise, or delete information in this job description. Reasonable accommodation will be made to enable qualified individuals with disabilities to perform the essential functions of this position.
This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.
The above statements are intended to describe the general nature and level of work being performed. The statements above are not intended to be construed as an exhaustive list of all the responsibilities, duties, and skills required.
Job Type: Part-time
Pay: $20.00 – $24.00 per hour
Expected hours: 15 – 20 per week
Benefits:
Flexible schedule
Schedule:
Monday to Friday
No nights
No weekends
Application Question(s):
Please submit a cover letter explaining why you are a good fit for Blue Cypress Consulting. Resumes without cover letters will not be considered.
Do you require sponsorship now or in the future? Please respond “yes” or “no”.
Education:
Associate (Required)
Experience:
professional administrative: 5 years (Required)
Microsoft Office: 1 year (Required)
Microsoft Excel: 1 year (Required)
Microsoft PowerPoint: 1 year (Required)
Microsoft OneNote: 1 year (Preferred)
ERP systems/Unanet/Deltek: 1 year (Preferred)
PEO/Paychex: 1 year (Preferred)
Ability to Commute:
Decatur, GA 30030 (Required)
Work Location: Hybrid remote in Decatur, GA 30030
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Title: Site Administrator
Company: Daifuku
Location: Atlanta, GA
