Overview
Site Project Administrator Jobs in Cincinnati, Ohio, USA at Manatal
Overview:
We are seeking a highly organized and efficient Site Project Administrator to join our Critical Technologies team. This role involves supporting the on-site project team with administrative tasks, maintaining accurate documentation, and assisting in coordinating project schedules, materials, and labor. The Site Project Administrator plays a crucial role in ensuring seamless communication between the office, project managers, subcontractors, and field staff while maintaining compliance with all project-specific processes.
This is an excellent opportunity for a detail-oriented professional with experience in project administration to thrive in a dynamic, fast-paced environment.
Key Responsibilities:
Provide on-site administrative support to Project Managers and site teams.
Manage and maintain all project documentation, including contracts, compliance records, schedules, daily reports, and change orders.
Assist in the coordination of project schedules, ensuring timely updates and tracking of milestones.
Serve as a liaison between office staff, field technicians, subcontractors, and suppliers.
Facilitate site visits and inspections to ensure compliance with project requirements and report on progress.
Track labor hours, attendance, and material deliveries to maintain accurate records.
Assist with the preparation of change orders, purchase orders, and material requisitions.
Organize and participate in project meetings, taking detailed minutes and distributing them to relevant parties.
Monitor subcontractor performance, flagging issues for the project management team, and assisting in resolving on-site challenges.
Coordinate project material logistics and track inventory for site needs.
Ensure all project documentation is up to date, organized, and easily accessible in the appropriate digital storage systems.
Qualifications:
2-5 years of experience in project administration, preferably in construction, HVAC, or mechanical systems.
Strong proficiency in Microsoft Office Suite and experience with project management software.
Familiarity with Smartsheet or other project tracking tools is a plus.
Experience managing and organizing Bills of Materials (BOMs), procurement processes, and documentation for project audits.
Ability to track schedules, labor hours, and material deliveries with a high level of accuracy.
Strong organizational skills with the ability to manage multiple tasks simultaneously.
Excellent written and verbal communication skills, including the ability to prepare reports and document meeting minutes.
Regular travel to project sites is required.
Benefits:
Employee Stock Ownership Plan (ESOP) 100% company-funded
401(k) with employee contribution options
Comprehensive medical, dental, vision, and life insurance
Paid Time Off (PTO)
Opportunities for career growth in a collaborative, team-oriented environment
Why Work With Us:
Joining our team means becoming part of an Employee Stock Ownership Plan (ESOP) company. If you’re unfamiliar with an ESOP, you’re not alone fewer than 7,000 companies in the US offer this unique benefit. Working for an ESOP is a life-changing opportunity because our benefits extend to every single employee-owner. This means that when you contribute to our success and go the extra mile to satisfy our customers, you directly share in the growth and prosperity of the company.
Our ESOP empowers you to take pride in your work and enjoy the financial rewards of our collective achievements.
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Title: Site Project Administrator
Company: Manatal
Location: Cincinnati, Ohio, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Data Entry, Executive Admin/ Personal Assistant, Virtual Assistant/ Remote Admin)
