Overview
Social Work Administrative Support Coordinator Jobs in United States at California State University
Sempra: Advancing a better future for all
At Sempra, we believe a better world begins with better energy, so we’re tackling the biggest energy challenges that face our industry. We’re a high-performing team, motivated to do our best and deliver for approximately 40 million consumers across North America. Consistently recognized for our long-standing commitment to training, development and inclusion, we are a collaborative culture of diverse perspectives and experiences—innovating toward more sustainable, reliable and affordable energy. From California to Texas to Mexico and to communities around the world, we’re building a better energy future for everyone.
Primary Purpose
Primarily works independently under limited supervision and many times with a sense of urgency in a high-energy environment. Performs advanced and highly complex administrative functions including supporting multiple departments, managing and coordinating complex calendars, coordinating travel arrangements, advanced meeting research including participants bios, information and profile generation, as well as routine administrative work including processing invoices and expense reports, answering phone calls and emails for distribution, maintaining paper and electronic files, Record Management compliance, ordering supplies, etc.
Duties and Responsibilities
Trip planning and Profile Generation
– utilizing available information to create investor packages, researching meeting participants upon request and making all necessary travel arrangements.
Quarterly Logistics – schedules review meetings on a quarterly basis working with various other administrative support through scheduling conflicts.
Calendar Management and meeting preparation
– including making all internal/external meeting arrangements and coordinating with external contacts when needed.
Process invoices, expense reports, and purchase requisitions.
Reporting – update investor meeting notes in CRM software, prepare weekly content calendar for Corporate Communication, review IR reporting documents and other written material for accuracy and completeness.
Special Projects
– coordinates and/or participates in special projects requiring advanced skills, quarterly earnings call support for IR and Record Management compliance.
Phone Lines
– answering telephone lines and emails for Investor Relations, Shareholder Services, and Corporate Communication, and forward to the appropriate parties as needed.
Other duties
– as assigned.
Education
H.S. Diploma/GED or equivalent is required.
College courses/vocational training a plus.
Knowledge, Skills and Abilities
Demonstrates and sustains proficiency in software applications including Word, Excel, Outlook and PowerPoint.
Ability to be a self-stared and act with urgency.
Strong organizational skills
– proactive and multi-tasker.
Must be able to quickly learn utilized websites including SAP, supply ordering, Procurement PO, Nasdaq IR Insights.
Proactive and inquisitive to learn.
Strong attention to details.
Demonstrates and seeks continual learning to support the organization’s needs.
Must reside in Southern California or be willing to relocate upon hire.
We offer a hybrid work environment. Although the schedule may vary, typically this will allow you to work from the office three days per week and work remotely on the remaining workdays.
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Title: Social Work Administrative Support Coordinator
Company: California State University
Location: United States
