Overview
Software Engineering & Architectures – Group Lead Administrative Coordinator Jobs in Richland, WA at Pacific Northwest National Laboratory
Campus Location Main Campus (Memphis, TN) Position Number 024275 Category Staff (Hourly/Monthly) Department School of Music Minimum Position Qualifications
Bachelor’s Degree and at least three (3) years of experience in administrative support or office management. Relevant experience may substitute for required education.
Applicants must be authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.
Special Conditions
The department is especially interested in candidates who posses a degree in business administration, office management, or a related field as well as experience working in a higher education or arts administration environment to include university systems such as Banner, Curriculog, or related scheduling platforms.
Work Schedule
Monday – Friday
8:00a.m. – 4:30p.m.
May require work beyond normal schedule including some evenings and weekends especially during peak periods.
Posting Date 06/04/2025 Closing Date 06/22/2025 Open Until Screening Begins No Hiring Range $43,888 – $45,000 per year Full-Time/Part-Time Full-Time: Benefits Eligible Working Conditions
While performing the duties of this job, the employee is regularly required to sit; use hands to handle, or feel; and talk or hear. The employee frequently is required to stand, walk, and reach with hands and arms. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.
Additional Working Conditions Special Instructions to Applicants
All applications must be submitted online at workforum.memphis.edu.
Applicants must complete all applicable sections of the online application to be considered for a position. Please upload a cover letter, resume, and reference list after completing your application, if required by the system. Required work experience is based on full time hours. Part time work experience will be prorated as listed.
Candidates who are called for an interview must notify the Department of Human Resources in writing of any reasonable accommodation needed prior to the date of the interview.
Is this posting for UofM employees only? No Positions Supervised
None
Knowledge, Skills, and Abilities
Knowledge of standard office procedures and administrative practices
Familiarity with scheduling systems and academic structures
Understanding of basic financial forms and university business processes (e.g., travel, purchasing)
Proficient skills in using Microsoft Office Suite (Word, Excel, Outlook, Teams)
Skilled in data entry, form completion, and document organization
Strong written and verbal communication skills
Ability to interact with students, faculty, families, and external stakeholders in a front-office or customer service role
Ability to take initiative, adapt to changing needs, and support team-based administrative projects
Excellent organizational and time management skills
Ability to manage multiple tasks, set priorities, and meet deadlines
Ability to maintain confidentiality and exercise discretion in sensitive matters
Ability to communicate effectively with faculty, students, staff, and external constituents
Ability to work independently and as part of a team in a fast-paced academic environment
Ability to learn new systems and adapt to changing administrative needs
Ability to maintain prompt and regular attendance
Knowledge of university procurement and travel processes
Additional Position Information Benefits of Employment (Applies to full-time, non-police employees only)
Job Duties
Duties & Responsibilities
Works directly with the Director of the School of Music to create, input, update, and manage academic course schedules and faculty workload reports. Ensures accuracy in systems and coordinates with faculty and college staff to resolve issues.
Duties & Responsibilities
Serves as the primary administrative support for the Director of Summer Programs, assisting with summer camp logistics, registration, communication with families, and on-site operational needs during camp sessions. Serves as the primary administrative support for community ensembles (i.e. Flute Choir).
Duties & Responsibilities
Supports and assists the School of Music Business Officer in the processing of standard university business forms, including travel requests, purchase requisitions, reimbursements, and contract routing.
Duties & Responsibilities
Serves as the first point of contact for the School of Music’s main office suite, providing professional and helpful assistance to students, faculty, visitors, and community partners. Answers general inquiries and routes communication appropriately.
Duties & Responsibilities
Manages day-to-day front office operations, including ordering and maintaining supplies (paper, toner, office materials), ensuring shared office equipment is functioning, and coordinating basic facility requests. Submits work orders as requested/needed. Attends events such as summer camps or other School of Music events as requested.
Duties & Responsibilities
Performs other duties as assigned.
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Title: Software Engineering & Architectures – Group Lead Administrative Coordinator
Company: Pacific Northwest National Laboratory
Location: Richland, WA
