Overview
Special Assistant to the Mayor Jobs in Oklahoma City, OK at City of Oklahoma City
Job Details
Working Title: Office & Admin Specialist
Job Class: Office and Administrative Specialist
Agency: MN Department of Natural Resources
Job ID: 86360
Location: St. Paul
Telework Eligible: Yes; hybrid
Full/Part Time: Full-time
Regular/Temporary: Unlimited
Who May Apply: Open to all qualified job seekers
Date Posted: 05/23/2025
Closing Date: 05/29/2025
Hiring Agency/Seniority Unit: Department of Natural Resources
Division/Unit: Fish and Wildlife / F&W Administrative Services
Work Shift/Work Hours: Day Shift
Days of Work: Monday – Friday
Travel Required: No
Salary Range: $20.02 – $25.03 / hourly; $41,802 – $52,263 annually
Classified Status: Classified
Bargaining Unit/Union: 206 – Clerical / AFSCME
Work Area: Division of Fish and Wildlife
FLSA Status: Non-Exempt
Designated in Connect 700 Program for Applicants with Disabilities: Yes
The work you’ll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Job Summary
The DNR is seeking to hire one (1) full-time Office and Administrative Specialist at our central office in Saint Paul, MN.
This position exists to perform administrative, fiscal, customer service, and clerical support services within department programs and policies so that state requirements and federal aid guidelines are met, effective office procedures are carried out, the public is served efficiently, and fisheries and wildlife resources are managed, protected, sustained, and enhanced for the greatest public benefit. This position provides support to the Administrative and Fiscal Staff, and the Fish and Wildlife License Center.
Responsibilities include but are not limited to:
Perform office management and administrative support functions so that internal and external customer needs are met and communication, information flow, materials, operations, programs, and projects are coordinated and carried out effectively, efficiently, timely and responsibly in accordance with State and DNR policies and procedures.
Support budget management, the purchasing process and asset management so that financial obligations are met timely and in compliance with State, Federal, and DNR policies and procedures. Gathers, verifies, and summarizes data for fiscal and administrative reports. Provides technical advice to office staff. Schedules, trains, and gives technical guidance to co-workers.
Process and archive reports in accordance with State and Federal retention guidelines. Maintain thorough knowledge of data-entry and result retrieval with department and division database programs.
Fully support and contribute to the successful operation of the Division of Fish and Wildlife and the Department of Natural Resources in a professional manner. As needed, provide specific program support and contribute to special projects as assigned.
This position may be eligible to telework up to 20% of the time, which is subject to change. If approved, the employee would be required to complete a telework agreement. This position will require traveling to our central office location in St. Paul, MN for meetings, training, onboarding, etc. or as needed by supervisor.
Qualifications
Minimum Qualifications
Knowledge of customer service practices and principles sufficient to represent the department in a courteous, friendly, helpful, and professional manner in person and over the phone.
Knowledge of accounting, bookkeeping procedures, and business principles sufficient to monitor, collect, and analyze data and reconcile errors.
Skills in mathematics sufficient to calculate, review and reconcile financial data and balance accounts.
Organizational skills sufficient to manage multiple projects simultaneously, work effectively within tight deadlines, and adapt to changing priorities and challenges while maintaining high-quality results.
Skills in software such as Microsoft Office (Excel, Word, Access), POS system, Information Access Data Warehouse (Runtime reports), and Outlook sufficient to compose, format, and type scientific reports, letters, memos, permits, and forms so they meet established format requirements.
Ability to operate office equipment, such as a calculator, and personal computer.
Ability to prepare and interpret complex fiscal records and reports.
Ability to discern confidential information and maintain data privacy.
Preferred Qualifications
Two (2) years of clerical experience in an office setting providing a variety of office services for staff.
Experience with computer programs (Windows, Crystal, Access, Word, Excel, SWIFT, CODA, Outlook, etc.)
Knowledge and familiarity of office equipment and the ability to troubleshoot malfunctions and provide general maintenance and upkeep.
Ability to analyze problems of various types, evaluate methods of resolution, and develop systematic and timely plans for resolution.
Ability to provide support and advise program supervisors and coordinators concerning financial/accounting policies and procedures of SWIFT and SEMA4.
Additional Requirements
No driving duties are required.
Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:
Conflict of Interest Review
Criminal History Check
Education Verification
Employment Reference / Records Check
License / Certification Verification
Application Details
How to Apply
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email [email protected]. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about this position, contact Linda Kelly at [email protected] or 651-259-5238.
If you are an individual with a disability and need reasonable accommodation to assist with the application process, please contact the ADA Coordinator at [email protected]. To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Tava Cayo at
[email protected].
Working together to improve the state we love.
What do Minnesota’s State employees have in common?
A sense of purpose in their work
Connection with their coworkers and communities
Opportunities for personal and professional growth
Benefits
As an employee, you’ll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
Paid vacation and sick leave
12 paid holidays each year
Low-cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer paid life insurance to provide support for your family in the event of death
Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
Tax-free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social, and financial well-being
Support to help you reach your career goals:
Training, classes, and professional development
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
Employee Assistance Program (EAP) for work/life support:
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
APPLICANTS WITH DISABILITIES
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [email protected] and let us know the support you need.
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Title: Special Assistant to the Mayor
Company: City of Oklahoma City
Location: Oklahoma City, OK
