Overview
Special Assistant to the Secretary Jobs in Wake Forest, NC at State of North Carolina
Description of Work
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THE STARTING SALARY FOR A NEW HIRE TO THIS POSITION IS LIMITED TO $37,782 to $46,650. Salary offers for the selected candidate are based on the candidate’s education and experience related to the position, as well as our agency budget and equity.
This position is primarily responsible for the clerical and secretarial support of one Criminal Justice Specialist/Investigator position. Also, this position administers the Speed Measuring Instrument Program and the Mandatory In-Service Training Program, with the SMI program as the main focus of support.
Key Responsibilities:
Review applications for completeness for probationary and renewal certificate requests from the approximately 11,000 Speed Measuring Instrument (SMI) Operators and Instructors; update database with initial or renewal certification information, along with any address changes.
Review Pre- and Post-Delivery Training Reports for the SMI Operators and Instructors for: Instructor Certification expiration then assign school identification numbers. Enter information in database and generate acknowledgement letter.
Manage and distribute the annual Mandatory In-Service Training (MIST) documentation for over 500 local and state law enforcement agencies.
Maintain accurate files for the assigned programs.
Use of Acadis database platform.
Communication with criminal justice agencies and the public by phone, email, and in-person.
Back-up to the section receptionist: answer incoming phone calls and either answer the questions or direct calls to the appropriate staff; sending and receiving fax transmissions; receiving and opening mail, and assisting visitors.
Selected candidate will undergo a background and records check.
Note to Current State Employees:
The salary grade for this position is NC08. State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. Please detail ALL work history including non-state service experience. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY or MAY NOT result.
The State of North Carolina offers employer paid health insurance plus twelve paid holidays, generous vacation and sick leave accrual, dental, vision, and other insurance options, and retirement benefits. You can view our benefits information at Employee Benefits.
Division Information:
The Training and Standards Division promotes the goal of competence and integrity in the criminal justice professions and private protective professions through employment and certification standards, professional training, and technical assistance. The Division accomplishes this goal through the provision of coordinated staffing support to the Criminal Justice Education and Training Standards Commission (G. S. 17C), the Sheriffs’ Education and Training Standards Commission (G. S. 17E), the North Carolina Justice Academy (G. S. 17D), Private Protective Services Board (G. S. 74C) and Alarm Systems Licensing Board (G. S. 74D). In addition, the Division works to promote coordination within the criminal justice system to minimize duplication and effective utilization of current resources.
Criminal Justice Standards is a Section of the Training & Standards Division of the North Carolina Department of Justice, which consists of four major units. These include the N.C. Justice Academy (East and West campuses), the Sheriffs’ Standards Section, Private Protective Services and the Criminal Justice Standards Section. This Division provides a consolidated team of agencies and offices whose primary goal is to assure and advance the competence and integrity of the criminal justice professions and the private security and private investigative professions in North Carolina.
Department Information:
The North Carolina Department of Justice works to prevent crime and support law enforcement, to safeguard consumers, and to defend the State, its people, and their constitutional rights.
Knowledge, Skills and Abilities / Competencies
Ability to organize and prioritize work duties to ensure timely completion.
Ability to gain a high level of attention to detail and accuracy.
Ability to communicate effectively via email, verbally, or written.
Ability to gain considerable knowledge of the section’s programs.
Ability to communicate effectively with professionalism, tact, and courtesy.
Ability to gain considerable knowledge of the laws associated with the programs of this section and regarding the disclosure of information.
Ability to use computers and required software, including Microsoft Office products.
Minimum Education and Experience Requirements
Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for details.
High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.
Supplemental and Contact Information
Note the following: If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted. Applications must be submitted by 5:00 PM on the closing date.
Resumes and cover letters: To receive credit for your work history and credentials, you must list the information on the online application form. This information is used to determine if you meet the requirements of the position, and if you are selected, it is used to determine a salary offer.
Using the terms “See Resume” or “See Attachment” will not be accepted, and your application will be rejected as incomplete. Cover letters are highly encouraged but not required.
Transcripts: Degrees must be received from appropriately accredited institutions. A copy of your transcripts indicating the degree received can be uploaded with your application. If a transcript has been requested, your application will be considered incomplete if you do not provide one. Using a photograph of your diploma is not acceptable.
Credit for foreign degrees will only be given if verification of degree certification is attached to your application. Transcripts for foreign degrees have to be evaluated by an organization like World Education Services to determine US equivalency.
Any licenses or certificates must be included in the appropriate section of the application form.
Applicants seeking Veteran’s Preference must attach a copy of their DD-214 or discharge orders.
Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if you are a current member of the NC National Guard in good standing. If you are a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions, you must attach either a DD256 or NGB 22.
Application status: To check the status of your application, please log in to your account. Upon the closing date, applications are “Under Review” and will be screened by Human Resources for the qualified applicants. The hiring process may take an average of 6 – 8 weeks. All applicants will be notified by email once a position is filled.
If you are having technical issues submitting your application, please call the NeoGov Help Line at 855-524-5627. If there are any questions about this posting, other than your application status, please contact the NC DOJ Human Resources office.
The NC Department of Justice is an Equal Opportunity Employer. The NC Department of Justice uses Merit-Based Recruitment to select from among the most qualified applicants to fill positions subject to the State Human Resources Act.
CONTACT INFORMATION:
NC Department of Justice
Human Resources
[email protected]
NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.
For permanent and time-limited appointments:
Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.
Title: Special Assistant to the Secretary
Company: State of North Carolina
Location: Wake Forest, NC
