Overview
Special Education Departmental Administrative Assistant Jobs in Muskegon, MI at Muskegon Area Intermediate School District
We are the movers of the world and the makers of the future. We get up every day, roll up our sleeves and build a better world – together. At Ford, we’re all a part of something bigger than ourselves. Are you ready to change the way the world moves?
If good is just never good enough for you, Ford Quality shares your passion for striving for perfection. We’re responsible for driving the continuous improvement efforts that enable Ford to deliver the highest quality products and services. Help us drive operational excellence through such innovative, proprietary initiatives as our Global Product Development System, Quality Operating System and New Model Launch. Work cross-functionally and closely with integrated teams in Manufacturing, Product Development, Purchasing, Marketing, Sales and Service.
In this position…
We are seeking a highly organized and proactive Office Administrator to provide comprehensive administrative and office support. As the first point of contact for many, you will play a crucial role in ensuring the smooth and efficient operation of our team. The ideal candidate will be a detail-oriented multi-tasker with excellent communication and interpersonal skills, capable of handling a wide range of administrative and executive support-related tasks.
What you’ll do…
Maintain the highest level of confidentiality regarding corporate and personal information.
Manage calendars for Directors and manage generic calendars (Departmental, Process and Strategy Meetings, and Executive Launch Reviews).
Coordinate internal / external meeting agenda, schedules and calendars, and resolve conflicts in a timely and efficient manner.
Acknowledges the need for flexibility in scheduling when global participation is involved.
Ensure Director preparedness for meetings and engagements; secures and uploads required materials.
Anticipate the needs of the Directors and team and proactively address issues before they arise.
Assists with events such as staff meetings, all-hands meetings, off-sites, team gatherings, etc., overseeing securing of venues, communication, technology, logistics and related follow-up activities.
Arrange travel for Director and Chiefs (inclusive of TAN / Visa / Passport requirements / Corporate Card Spending Limits / etc., as necessary).
Complete Expense Reports for Directors and Chiefs (Corporate Card & Ford Auto Buy) & understand approvers required.
Assist team members with special projects in areas such as training, organizational structure (maintain org chart), creating power point presentations, etc.
Continuously seeks process improvement to increase productivity and efficiency.
Special event planning as they arise (other functions requesting access to NMPDC). Facility availability, readiness, set up, building access, etc., as required. Manage event logistics, including venue selection, catering, and guest registration.
Approval letters for Vehicle Access, Post OKTB drives, etc. for Voice of the Customer Fleet.
Assist with onboarding new employees, including preparing welcome packets and coordinating workstation setup.
Draft and send emails on behalf of management.
Contribute to a positive and collaborative work environment.
Lead ordering of arrangements or charitable contributions for bereavement or serious illnesses.
Perform other administrative and clerical duties as assigned and support special projects as needed.
You’ll have…
High school diploma or equivalent required; associate or bachelor’s degree preferred.
2+ years of experience in an administrative or office management role.
Excellent organizational and time management skills.
Strong attention to detail and accuracy.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent written and verbal communication skills.
Ability to multitask and prioritize tasks effectively.
Ability to work independently and as part of a team.
Strong problem-solving skills and ability to work cross functionally to resolve issues.
Ability to maintain confidentiality.
You may not check every box, or your experience may look a little different from what we’ve outlined, but if you think you can bring value to Ford Motor Company, we encourage you to apply!
As an established global company, we offer the benefit of choice. You can choose what your Ford future will look like: will your story span the globe, or keep you close to home? Will your career be a deep dive into what you love, or a series of new teams and new skills? Will you be a leader, a changemaker, a technical expert, a culture builder…or all of the above? No matter what you choose, we offer a work life that works for you, including:
Immediate medical, dental, vision and prescription drug coverage
Flexible family care days, paid parental leave, new parent ramp-up programs, subsidized back-up child care and more
Family building benefits including adoption and surrogacy expense reimbursement, fertility treatments, and more
Vehicle discount program for employees and family members and management leases
Tuition assistance
Established and active employee resource groups
Paid time off for individual and team community service
A generous schedule of paid holidays, including the week between Christmas and New Year’s Day
Paid time off and the option to purchase additional vacation time.
This position is a salary grade 5.
For more information on salary and benefits, click here: New Hire Benefits
Visa sponsorship is not available for this position.
Candidates for positions with Ford Motor Company must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire.
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status. In the United States, if you need a reasonable accommodation for the online application process due to a disability, please call 1-888-336-0660.
Onsite work of up to three days per week may be required for candidates within commuting distance of a Ford hub location.
#LI-Hybrid
#LI-MG1
Show more
Title: Special Education Departmental Administrative Assistant
Company: Muskegon Area Intermediate School District
Location: Muskegon, MI
