Overview
Special Projects Administrator 2 (Sheriff’s Office) Jobs in Doral, FL at Miami-Dade County
Health Systems Executive Assistant
Revision Date: 8/16/2022
Department: Health Systems
Employment Status: Full-Time
Program: Administration
FLSA Status: Exempt
Reports To: Health Systems Director
Supervises: N/A
Preference: TERO Ordinance 201-01, P.L. 93-638
Job Summary
The Health Systems Executive Assistant is responsible for clerical and receptionist functions supporting the Health Systems staff. The Executive Assistant supports Dena’ina Wellness Center (DWC) organization and coordinates communication with un’ina (customers), health leadership and their respective departments or programs, the Kahtnuht’ana Dena’ina Health Board (KDHB), and other Tribal departments. The Executive Assistant maintains good relationships with un’ina and staff while preserving confidential information. The Executive Assistant gathers data and materials to produce final documents for review by the Health Systems Director for distribution to KDHB and Council.
Essential Functions
Coordinates activities and schedules for the administrative and Health Systems departments
Organizes and prepares equipment for meetings, events, or special projects
Develops agenda items, as well as drafts, prepares, and distributes materials for Health Leadership, All Staff, and KDHB meetings
Completes forms, enters data, and collects information to support the Health Systems Director
Submits purchase orders
Schedules and coordinates interviews for key DWC recruitment activities in coordination with HR and TERO staff
Assists health leadership and administrative support personnel to ensure coordination of DWC activities
Collects program information, data, and materials to compile final documents for the Health Systems Director for monthly, quarterly, annual, and other reports for review or submission to the Health Board and Council
Attends training and staff meetings as required
Ensures compliance with Tribal policies, TERO Ordinance and federal, state, and local employment laws and regulations
It is the intent of this job description to highlight the essential functions of the position; however, it is not an all-inclusive list. The incumbent may be called upon and required to follow or perform other duties and tasks requested by his/her supervisor, consistent with the purpose of the position, department and/or the Kenaitze Indian Tribe’s objectives.
Working Conditions
Lifting Requirements
Light work – Exerting up to 20 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg control requires exertion of forces greater than that of sedentary work and if the worker sits most of the time, the job is considered light work.
Physical Requirements
Stand or Sit (Stationary position)
Walk (Move, Traverse)
Use hands/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position)
Stoop, kneel, crouch or crawl (Position self (to), Move)
Talk/hear (Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information)
See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess)
Pushing or Pulling
Repetitive Motion
Hazards and Atmospheric Conditions
Biohazard
OSHA Categories
Category II – Normal routine involves no exposure to blood, body fluid or tissue, but exposure or potential for exposure may occur
Equipment and Tools
List Equipment used for job: computer, copier, fax, scanner, and other office equipment
List Tools: Standard medical office equipment and tools
Drives KIT or Personal Vehicle: Personal
Travel
Local
Comments: Travel may be required for training
Qualifications
Education
Associate’s Degree in Business or related field, or a combination of education and experience in a related field may be substituted for a degree
Experience
Two (2) years of administrative office experience in the health care field
Three (3) years of experience working in an office setting with increased responsibility
Preferred
Knowledge and experience working with cultural diversities
Knowledge of data collection and analytics
Knowledge of HIPAA and health regulations
License/Certification
Must have a valid Alaska State driver’s license and must remain insurable under the Tribe’s policy, or obtain within 90 days of hire
Special Skills
Strong organizational skills with attention to detail
Strong interpersonal and communication skills
Excellent analytical, problem-solving, and technical skills
Displays a high degree of professionalism with excellent customer service
Ability to work independently as well as collaboratively
Proficiency with Microsoft Suite, or obtain training within 90 days of hire
Conducts business in a service-oriented manner that is attentive, pleasant, respectful and kind when dealing with un’ina, visitors, co-workers and others
Title: Special Projects Administrator 2 (Sheriff’s Office)
Company: Miami-Dade County
Location: Doral, FL
