Overview
Specialized Administrative and Program Support Jobs in Quantico, VA at Amentum
Executive Assistant
(Austin, TX)
About Atmosphere:
Atmosphere is the world’s #1 streaming service for businesses, offering 65+ channels of engaging, audio-optional TV. From news, sports and nature to viral videos, art and more, Atmosphere delivers fresh programming designed to elevate any business space. Our company was built from the ground up to create unparalleled value for advertisers and next-level entertainment for companies around the globe.
About this role:
We are seeking a dynamic Executive Assistant to provide high-level administrative support to the Chief Executive Officer (CEO) and C-Suite, including the Chief Revenue Officer (CRO) and the Chief Technology Officer (CTO), ensuring seamless daily operations and enabling leadership to focus on strategic priorities. This role is responsible for complex scheduling, calendar management, expense reporting, and coordinating domestic and international travel. The ideal candidate thrives in a fast-paced environment, exercises exceptional judgment, and maintains strict confidentiality.
Responsibilities:
Calendar Management: Coordinate and manage complex schedules for executives, including the CEO, ensuring optimal time allocation for meetings, appointments, and other commitments.
Meeting Coordination: Schedule, plan, and organize board meetings, conferences, and business events; prepare agendas, materials, and necessary resources.
Communication Liaison: Act as a key point of contact for internal and external communications on behalf of executives, effectively managing email correspondence and handling inquiries with professionalism.
Travel Arrangements: Arrange travel itineraries, accommodations, and transportation for executives, optimizing travel logistics and ensuring smooth travel experiences.
Information Management: Maintain confidentiality and accuracy of sensitive information; organize and maintain electronic and physical filing systems.
Project Support: Assist with various projects by conducting research, gathering data, and providing administrative support to ensure timely project completion.
Expense Management: Track and reconcile expense reports, ensuring accuracy and adherence to budget guidelines.
Relationship Building: Foster positive relationships with stakeholders, clients, and partners, representing the executives with professionalism and integrity.
Prioritization: Assess and prioritize tasks, proactively identifying and addressing potential scheduling conflicts and challenges.
Requirements:
Proven experience as an Executive Assistant or in a similar administrative role supporting multiple high-level executives.
Excellent organizational skills with the ability to manage complex schedules and prioritize tasks effectively.
Strong written and verbal communication skills, with keen attention to detail.
Proficient in Google Workspace and comfortable with technology tools for virtual communication and collaboration.
Discretion and integrity in handling confidential information.
Exceptional interpersonal skills and a professional demeanor.
Ability to multitask, adapt to changing priorities, and work efficiently under pressure.
Strong problem-solving abilities and a proactive approach to challenges.
Flexibility to work beyond regular hours when necessary to accommodate executive schedules.
Previous experience in a fast-paced start-up environment is a plus.
Compensation & Benefits:
Company equity
Competitive insurance plans
Company 401(k) with employer matching
Flexible Time Off policy
Don’t meet every single requirement? Research shows that women and underrepresented groups often hesitate to apply for roles unless they meet all the criteria. At Atmosphere, we’re committed to building a diverse, inclusive team where creativity, innovation, and teamwork matter most. If you’re passionate about this role but your experience doesn’t check every box, we still want to hear from you. You might just be the right fit for this or another role on our team.
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Title: Specialized Administrative and Program Support
Company: Amentum
Location: Quantico, VA
