Overview
Sr. Admin – Adams Center for Parkinson’s Research Jobs in New Haven, CT at Yale University
Full Job Description
Sr. Admin – Adams Center for Parkinson’s Research
Neurology – Clinical Activity
87811BR
University Job Title
Senior Administrative Assistant
Bargaining Unit
L34 – Local 34 (Yale Union Group)
Time Type
Full time
Duration Type
Regular
Compensation Grade
Labor Grade D
Wage Ranges
Click here to see our Wage Ranges
Searchable Job Family
Research Res Support, Research/Support, Secretarial
Total # of hours to be worked:
37.5
Work Week
Standard (M-F equal number of hours per day)
Work Location
Medical School Campus
Worksite Address
100 College Street
New Haven, CT 06506
Work Model
On-site
Position Focus:
Reporting to the Faculty Affairs and Academic Support manager, this position provides direct administrative level support to Dr. Clemens Scherzer and laboratory staff of the Stephen & Denise Adams Center for Parkinson’s Disease Research. The ideal candidate must possess a mature, positive, and helpful demeanor with a strong commitment to administrative work. They should exhibit a keen interest in continuous learning about biomedical research and the functioning of the Principal Investigators’ (PIs) research program. This role involves interactions with research collaborators, patients, and philanthropic donors within a fast-paced, heavy, and complex workload environment. It requires high levels of accountability, ownership, independence, responsibility, performance, proactivity, and integrity. Essential skills include excellent communication, organization, prioritization, project management, and teamwork. Proficiency with Macintosh computers and Microsoft Office is crucial, along with the ability to quickly learn new applications and software. Some familiarity with newer web technologies is also necessary. The candidate should be able to maintain focus, remain calm, and uphold professionalism in an open, multi-functional office setting.
Provide direct support to the Principal Investigator and laboratory staff, including handling correspondence, copying, filing, faxing, word processing, and managing Fedex and other clerical tasks. Coordinate calendars, travel arrangements, schedules, conferences, and meetings. Track travel expenses and order office supplies for PIs while managing maintenance requests.
Assist the Investigator and research staff in producing and processing grant applications and progress reports for various funding agencies and foundations such as National Institutes of Health, DoD, and Michael J. Fox Foundation. Responsible for preparing administrative sections of grants, updating biosketches, and creating timelines for key tasks. Coordinate submission of grant applications for internal approval and ensure accuracy for final submission. Maintain grant database information.
Prepare and manage Data Use Agreements, ensuring timely renewals and database maintenance.
Handle Material Transfer Agreements, Confidentiality Agreements, and collaborations in collaboration with Research Management staff and external organizations.
Coordinate Dr. Scherzer’s clinic schedule by communicating with the Neurology Clinic Coordinator.
Arrange interviews, and collect references for new lab personnel. Ensure onboarding requirements are met, and prepare/update Scherzer Lab Orientation booklet.
Coordinate arrangements for visiting speakers and prospective candidates, including travel, accommodations, announcements, and expens…
Title: Sr. Admin – Adams Center for Parkinson’s Research
Company: Yale University
Location: New Haven, CT
Category:
