Overview
Sr Admin Assistant – Product Management, HR Jobs in Brooklyn Park, MN at Target
Job Summary
As an Office Administrator, you will play a crucial role in billing and receivables, answering the telephone, general office administration, and electronic filing in the Chicago office. You will be responsible for compiling, computing, and recording billing, accounting, and other numerical data for billing purposes. The position will prepare billing invoices for services rendered. Strong organizational skills, attention to detail, and ability to handle multiple tasks will be essential in this role.
Responsibilities
Manage all aspects of accounts receivable, including creating, processing, and submitting invoices
Submit invoices through various customer portals, ensuring timely and accurate delivery
Prepare itemized statements, AIA billing documents, and lien waivers as required
Verify billing data for accuracy and correct any errors or discrepancies
Ensure all invoices include appropriate purchase order (PO) numbers
Maintain accurate and organized records of invoices and supporting documentation
Provide exceptional customer service with a strong focus on client communication and satisfaction
Proactively contact customers to resolve billing issues or questions
Perform collections activities and follow up on overdue payments
Respond to customer inquiries via phone or email with professionalism and clarity
Communicate effectively with internal staff and customers to address billing questions or concerns
Maintain and update digital filing and database systems
Compile, sort, and file records related to office activities and business transactions
Process and prepare business documents and customer forms as needed
Verify accuracy of billing data and revise any errors
Resolve discrepancies in accounting records
Keep records of invoices and support documents
Provide accounts payable backup, including invoice inquiries and system entry)
Update the customer detailed spreadsheet daily
Skills & Experience
High school diploma required
Minimum of 3 to 5 years of office/administrative support experience of performing day-to-day administrative tasks
Prior experience with basic office accounting processes, billing software experience, customer service processes and transactions, data entry, administrative support and report creation strongly preferred
Strong attention to detail and thoroughness in completing work tasks
Excellent verbal and written communication skills required to provide information to managers and co-workers by telephone, in written form and e-mail
Strong interpersonal skills. Develops constructive and cooperative working relationships with others and maintains them over time
Demonstrates experience of communicating with people outside the organization, representing the organization to customers and other external sources. This information can be exchanged in writing, by telephone or e-mail
Proficient in Microsoft: Word, Excel, SharePoint and Outlook
Competent at reviewing, editing, and preparing basic reports and basic billing/invoicing documentation
Demonstrated ability to use initiative and willingness to take on responsibilities and challenges
Experience using Acumatica is a plus
Job Type: Full-time
Pay: $24.04 – $26.44 per hour
Benefits:
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
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Title: Sr Admin Assistant – Product Management, HR
Company: Target
Location: Brooklyn Park, MN
