Overview
Sr Admin Asst II – Security Dept. Jobs in Dover, NH at Wentworth-Douglass Hospital(WDH)
Full Job Description
Sr Admin Asst II – Security Dept.
– (3282884)
Wentworth-Douglass Hospital, an affiliate of Mass General Brigham, is committed to supporting patient care, research, teaching, and service to the community. We place great value on being a diverse, equitable and inclusive organization as we aim to reflect the diversity of the patients we serve. At Mass General Brigham, we believe in equal access to quality care, employment and advancement opportunities encompassing the full spectrum of human diversity: race, gender, sexual orientation, ability, religion, ethnicity, national origin and all the other forms of human presence and expression that make us better able to provide innovative and cutting-edge healthcare and research.
Under the direct supervision of a service line Director and Managers, this position provides administrative and secretarial support for a department. In addition to typing, filing and scheduling, performs duties such as financial record keeping, payroll, coordination of meetings and conferences, obtaining supplies, and working on special projects. Project work includes project timeline maintenance; 4-block base creations, meeting agenda, stat tracking (project dependent), point tracking for Operations Excellence projects; project packet creation for meetings. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures.
1. Administrative Support – Provides administrative support to the Director and service line Managers an others as directed in order to ensure successful service line operations.
o In a detail-oriented manner, performs routine administrative/clerical functions including, but not limited to correspondence, meeting coordination, and other duties as assigned.
o Works to resolve any clerical and office workflow issues as processes evolve and change.
o Prepares meeting agenda and minutes by working collaboratively with departmental staff and others to create agenda, pertinent meeting information, and disseminate as appropriate. Support development of the WDPC Board of Directors materials as requested.
o Creates and enhances departmental files and records.
o Serves as back up for other administrative staff in the department in the event of illness or vacation time.
o Performs other administrative/clerical functions as assigned by service line management.
o Monitors and manages education/travel budget, ad hoc expenses items and ad hoc invoices per organizational and departmental policy.
2. Project Management – Works independently and within a team on special non-recurring and ongoing projects. Acts as project manager for special projects at the request of the Director, which may include: planning and coordinating multiple presentations, and disseminating information.
o Independently assists with coordination, development and progress of project as measured against the timeline and identified output/product.
o Collaborates and integrates effectively with other departments services and participates in meeting project objectives.
o Demonstrates knowledge of organizational needs and information relevant to project.
o Serves as key contact for project progress…
Title: Sr Admin Asst II – Security Dept.
Company: Wentworth-Douglass Hospital(WDH)
Location: Dover, NH
Category:
